Sales Operations-office Clerk

4 weeks ago

Berlin, United States Exertis | JAM Full time

**Job Title**:Sales Operations-Office Clerk

**Salary Range**:$19.25-$19.75 per hour

**Division**:The Music People, Inc.

**Location**: Berlin, CT (Hybrid Office / Home)

**Hours**:Monday to Friday 9:00AM - 5:30PM

Exertis | JAM, Making the world sound better, one brand at a time Do these words sound like music to your ears?

Since 1972, Exertis | JAM has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service

**What you will do**:
The Music People is looking for an Operations Support Associate/Office Admin who will be responsible for performing a high level of transactional type work and administrative support.

**Work Schedule**:

- Work standard daily 8-hour work schedule with a ½ hour lunch.
- Tuesday & Thursday required in office days; remaining days can be remote from home.

**Responsibilities**:

- Process, receive, and distribute incoming mail and materials including packages.
- Coordinates and schedules building maintenance/repairs and communicates on health & safety initiatives.
- Main point of contact for Vendors who service our Berlin Office and Cheshire DC
- Manage outgoing mail from Berlin Office and inventory mailing supplies (stamps, envelopes, etc.)
- Maintains and orders necessary office supplies.
- Update Employee Directory
- Manage company calendars.
- Prepares agendas, notices, and meeting or conference materials.
- Records proceedings at meeting or conferences as directed.
- Assist with tradeshows/business related travel (booking flights, car rental, hotels through SAP Concur)
- Assist with planning/implementation of company parties/events/fundraisers/donations.
- Monthly Reports (Gifts & Hospitality, Office Supply Spending)
- Design/Update/Ordering of employee/company awards (EOTQ, Milestone Anniversaries, Sales Awards, etc.)
- Orders office lunches for vendors, employees, visitors, etc.
- Handle call inquiries and/or forward calls from our General Operator Queue in Microsoft Teams
- Perform other duties as assigned, supporting various departments as needed.
- Maintain and update department documentation, processes, and procedures.

**Skills**:

- Well organized in the workspace and use of the computer
- Excellent time management skills
- Ability to manage multiple tasks and prioritize.
- Strong interpersonal skills
- Ability to deal cooperatively with staff, contractors, and visitors.
- Ability to demonstrate critical thinking and problem-solving skills.
- Succinct and effective verbal and written communication
- Strong attention to detail
- Ability to take and transcribe minutes of meetings and correspondence.
- Eager to learn and flexible to changes in a high-volume, fast-paced work environment.
- Ability to grow within company and take on additional problem-solving responsibilities.

**Experience Level**:

- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, customers and suppliers, factories.
- Work effectively as a team contributor on all assignments.
- Support and coordinate work efforts with other employees, locations, and leadership.

**Ready to join our team? Here is why we are one big, happy JAMily**
- Group Insurance Benefits: Health & Dental, Vision, Life, Critical Illness, Short-Term and Long-Term Disability.
- Wellness Incentive Program, and an Employee Assistance Program.
- 401K matching program.
- Work-life balance is key: Flextime, summer hours, paid vacation, personal time off, and a paid day off dedicated to Diversity and Inclusion.
- We value work life balance and offer a causal and fun environment.
- Lively social calendarthere’s always something for everyone
- Generous employee discount on all our cool gear.
- On-going learning opportunities.
- Not to mention the opportunity to work in a highly talented, winning team

JAMFAM

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