Office Administrator

4 days ago

Encinitas, United States Landsystems Full time

**Landsystems**

Monarch Landscape Companies is a family of successful landscape brands in five states across the central and western United States. We are a values-based learning organization committed to being the best place to work as a landscape professional. At Monarch Landscape Companies, your achievements determine your rewards, your abilities define your success, and your professionalism leads to autonomy.

**JOB SUMMARY**:
Responsible for the accurate and timely execution of administrative functions in support of Branch operations. Create and maintain a positive, professional working environment that reflects the organization’s mission, vision and values.

**MINIMUM QUALIFICATIONS**:

- Education_
- High School diploma or equivalent.
- Experience_
- At least 5 years related work experience.
- License or Certification_
- Valid Driver’s License
- Specialized Skills_
- Strong internal and external customer service.
- Ability to demonstrate a positive professional demeanor and contribute to a culture of

excellence.
- Effective oral and written communication.
- Proven track record of very high attention to detail and organization.
- Proven ability to work within time constraints with limited supervision.
- Ability to prioritize workload and change direction quickly depending on deadlines.
- Ability to define problems, collect data, establish facts and draw valid conclusions.
- Ability to adjust to changing priorities and handle multiple tasks simultaneously, with

attention to detail.
- Basic to intermediate math.
- Intermediate to advanced understanding of the Microsoft Office Suite and ERP

systems
- Ability to read, write and comprehend English.
- Ability to read, write and comprehend Spanish, preferred.
- Physical Requirements_

The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
- Constantly required to talk, hear, see, sit, stand and walk.
- Must be able to see at close vision, distant vision, peripherally, have depth perception

and have the ability to adjust focus.
- Frequent use of hands to manipulate, handle or feel objects, tools or controls.
- Occasionally required to lift and/or move up to 25 pounds.
- Work Conditions_
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions of this job.
- Constantly required to use computer-based systems.
- Frequently sits for long periods of time in an office environment.

**ESSENTIAL DUTIES**:

- Assist in organization of company functions and meetings including facility allocation and

catering.
- Provide general clerical duties, including typing, faxing, scanning, answering phones,

greeting visitors and filing.
- Assist with handles all scheduling associated with office machine maintenance.
- Office Administrations_
- Assist with office operations, workflow and procedures.
- Manage and comply with all company driven deadlines.
- Monitor the inventory of, and requests for office supplies/PPE and complete online

ordering.
- Manage project-based work, follow-up, and report results
- Keep management informed by reviewing and analyzing special reports, compiling

information and identifying trends.
- Responsible for complying with and meeting all company driven deadlines.
- Maintain and protect sensitive company data by adhering to internal security controls.
- Human Resource Responsibilities_
- Have a working knowledge of the company Employee Handbook and be able to

answer general questions from employees.
- Time entry, payroll validation, missed and final pay coordination.
- Assist with annual open enrollment and HR initiatives
- Assist in on-boarding, orientation and off-boarding of employees.
- Assist with recruitment of field personnel.
- Assist management staff with performance reviews.
- IT liaison for staff equipment and technology needs
- Maintain a good understanding of local unions.
- Assist with background checks
- Assist with safety training and record retention
- Assist with audits
- Maintain records and report incidents and injures including workers compensation

claims.
- Other duties as assigned.

**Total Rewards**

At Monarch, we strive to deliver a Total Rewards package that will attract, engage, and retain top talent. Elements of our Total Rewards package include competitive base pay and variable compensation opportunities.

Monarch also provides eligible employees with an array of additional benefits, including:

- The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d;

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