Receptionist

4 weeks ago


Woburn, United States PKF O'Connor Davies Full time

Essential Duties include but are not limited to the following:

- Greet clients and visitors
- Answer multi-line phones, including screening calls for partners
- Daily mail and fax distribution
- Regular trips to the Post Office and FedEx as needed
- Running and emptying dishwashers, keeping office and kitchen supplies and office snacks stocked on a daily basis, including placing orders as necessary. Fill in paper, stationery at printers and copiers as necessary
- Typing, faxing, copying, scanning and filing documents
- Delivery services - USPS, FedEx, courier,etc
- Conference rooms, training rooms, collaboration spaces, hot offices, hot desks
- reserving, scheduling, set up, clean up and meal coordination as necessary
- Handling office equipment and vendor relationships - BJs, Amazon, Instacart, copiers, printers, fax, phones, shredding, etc.
- Reconciliation of orders to invoices
- Various research and administrative projects (much of it via the internet) - completed in a timely manner
- Providing administrative support to marketing and other departments in the firm as needed

Qualifications:

- Personable, friendly client service oriented individual
- Solid oral and written communication skills
- Ability to multi-task, adapt and switch gears quickly
- Team player attitude and willingness to work overtime hours as needed
- Enjoys working with others and helping people
- Maintains poise in a fast paced environment
- Ability to prioritize and meet deadlines
- Attention to details, neat, organized and creative
- Ability to follow direction from others
- Ability to work independently but is not afraid to ask questions


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