Administrative Assistant
3 weeks ago
Description:
**Living Resources is a non-profit human services agency. Our core purpose is to support and empower individuals with disabilities or other life-challenging conditions to live with dignity, independence, and happiness.**
**Living Resources works with, and for, families by providing peace of mind. All employees are to be respectful and supportive of families. We are working with them as partners, providing care and services.**
**To work for Living Resources is to make a difference in the lives of others. Living Resources provides individuals with disabilities and special needs the support they need to thrive and lead active, full lives. For many Living Resources employees, their work becomes an experience where they find fulfillment and develop both personally and professionally. Ask our 150+ employees who have been here more than 10 years**
Administrative Duties:
- Creating and distributing administrative materials as requested including business cards, name plates, mailboxes
- Scanning and filing various correspondence and documents as appropriate based on the needs of the agency
- Revising administrative documents including organizational charts for various departments in the agency, office phone directory list, etc.
- Tracking and regulating administrative related policies such as quarterly payments in lieu of health insurance
- Updating bulletin boards throughout the building in breakrooms, etc.
- Recording and logging incoming checks and payments for Finance
- Assist with covering Reception when needed
- Data entry
- Performing all other work related duties as assigned
Mail Functions
- Sorting and distributing incoming mail and faxed documents when necessary
- Transmitting outgoing correspondence daily
- Tracking and ordering ink cartridge and mailing supplies as needed.
- Monitoring and adding funds to postage machine when needed
- Reporting postage machine balance to Finance team monthly
Scheduling
- Coordinating and scheduling meetings
- Booking conference rooms and reserving space for meetings
- Monitoring Reception coverage schedule
Office and Breakroom Supplies
- Assisting with inventory tracking of office supplies
- Maintaining and stocking the café and breakroom areas
**Requirements**:
- HS Diploma
- 2-5 years administrative or office experience
- Office management software like MS Office (MS Word, MS Excel)
- Knowledge of office administration procedures
- Organizational skills
- Effective written and verbal communication skill
- Customer Service, Teamwork
**Benefits**
We offer great benefits including Paid Training, Health, Dental & Vision Insurance, Health Reimbursement Accounts, Payment in Lieu of Health Insurance, Tuition Assistance, Retirement Programs and we have a Free On-Site Fitness Center in our main office in Albany
There are also opportunities to advance within our agency
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