Payroll and HR Coordinator

Under general supervision of the Business Manager and Human Resources Director, the Payroll and HR Coordinator will initiate, process and complete payroll and related documents in connection with certificated and classified payrolls of the School, and perform a wide variety of professional level human resources functions.

The Payroll and HR Coordinator will perform administrative and technical tasks to support effective and efficient operations of the organizations human resource department, including functions related to position control; staffing and recruitment; classification and compensation of classified and certificated employees; benefits administration; employee relations; etc. This job primarily operates in the School Business Office and utilizes typical office equipment (computers, phones, photocopiers, etc.). Physical demands include frequent sitting, standing or walking much of the time with some bending, stooping, squatting and twisting; lifting of office supplies (weight of materials will vary, but generally be of less than twenty pounds); and continuous use of a computer keyboard and mouse.

Work hours are 7:30am - 4:00pm, Monday-Friday (although these hours may vary and may require occasional evening and weekend work based on organizational needs). Possession of a valid California Driver’s License is preferred as employee may be occasionally asked to travel to school site or other offices.

**Major Responsibilities and Duties**:
**Payroll**
- Organize, prepare, and maintain payroll record information for certificated and classified personnel, including full-time, part-time, and overtime.
- Review, verify, and code time sheets and audits against transmittal sheets.
- Verifies staff salary information; computes hours and appropriate payroll deductions, and prepares input transmittal for processing.
- Reconciles and maintains payroll and voluntary deduction files and records and prepares specialized and regular payroll reports.
- Monitors employee status (e.g. leave time, work location, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
- Receives proper forms from staff authorizing payroll actions, such as employment and termination, change of status, tax and insurance deductions, leaves without pay and overtime.
- Reviews notices of employment and verifies assignments, salary/hourly pay rate, and administrative authorization to place employees on payroll.
- Processes payroll changes based on administrative personnel actions such as amendments, increments, leaves of absences, or terminations.
- Reviews data processing printouts for accuracy, spot checks deductions, and incorporates any changes.
- Computes leave entitlement, posts absences, and maintains leave/vacation records.
- Cancels and reissues payroll warrants as necessary; calculates and prepares manual payrolls as required.
- Identifies, prepares, notifies and collects overpayments from employees.
- Maintains employee attendance records; verifies and inputs individual sick leave and vacation allowances and usage.
- Controls access to and maintains confidentiality of employee data.
- Prepares and reconciles bank statements and other financial statements as directed.
- Performs a variety of general clerical duties.

**Human Resources**
- Performs a variety of complex and professional human resources functions including: analysis and maintenance of Human Resources Information System; position control, staffing allocations, and data requests of classified and certificated employees; maintains confidentiality of sensitive and privileged employee information.
- Inputs a variety of employee information and other personnel data into Human Resources Information System; maintains employee records and files; generates a variety of reports; assures accuracy of input and output data; prepares governing board agenda items for personnel reports.
- Establishes and maintains a variety of classified personnel files and records according to established policies and procedures; updates records and files with employee information, job location, job assignment, career step and class, sick and vacation leave, salary and related information.
- Participates in the recruitment, screening and processing of new hires; arranges and follow-up for clearance on fingerprints; forwards new employee information to payroll and other departments.
- Composes a variety of correspondence including inter-office communications, forms, letters, memoranda, contracts, special projects, and other materials.
- Prepares, plans and manages the annual roll-over processes to assures validity and accuracy of the School’s Human Resources data.
- Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
- Partner with Campus Administrators and Operations Manager to manage faculty safety; this includes planning and executing site safety training