Administrative Specialist

3 weeks ago

Compton, United States City of Compton, CA Full time

**GENERAL PURPOSE**:

- Under general supervision, performs specialized administrative, secretarial and clerical work in support of assigned department or office; types and proofreads documents and correspondence; performs a variety of administrative and financial support functions; provides information and assistance to the public regarding departmental policies and procedures; and performs other related duties.

**SUPERVISION RECEIVED/EXERCISED**:
**SUPERVISION** RECEIVED/EXERCISED**: Works under the general supervision of the departmental supervisor or other management personnel; may provide direction, training, guidance, and assistance to lower-level office support personnel.
**DISTINGUISHING CHARACTERISTICS**: This is the advanced journey level in the Office Support Specialist job series. This class may be distinguished from the lower-level (Office Support Specialist) by the greater complexity and difficulty of work performed, which requires knowledge of departmental operations and procedures. Work is performed under general supervision.

**PRIMARY DUTIES AND RESPONSIBILITIES**:

- The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation.
- The following duties **ARE NOT** intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Performs specialized account record keeping; prepares invoices for payment; resolves billing problems; updates and distributes bid specification packages; maintains contract files; process annual and interim housing assistance payments to property owners and lease agreements.
- Records and monitors revenue and expenditures; prepares and tracks purchase requisitions for payment to vendors. Processes partial payment of special check requests.
- Maintains payroll information; processes time cards; records absence requests, vacation and overtime; tracks employee work schedules; updates personnel records; types employee evaluations; assists in orienting new employees to division practices procedures.
- Prepares, types and proofreads a variety of documents including general correspondence, agendas minutes, public hearing notices, affidavits, reports, memoranda, and statistical charts from rough draft or verbal instruction.
- Responds to requests for information via mail, phone or in-person; gathers appropriate forms and documents, searches for and copies documents from archived records and forwards to requestor.
- Conducts a variety of general office duties including processing departmental mail, ordering office supplies; processes and coordinates travel arrangements and reimbursements.
- Maintains forms, records, reports, correspondence files, and related information in a systematic manner.
- Maintains inventory of supplies and prepares a list of supplies to be ordered.
- Copies, distributes and files paperwork, such as meeting minutes, contracts, performance review forms, timesheets, and general correspondence.
- Depending upon area of assignment, may provide direction, training, guidance and assistance to lower-level office support personnel; coordinates daily work activities; organizes, prioritizes, and assigns work;; monitors status of work, inspects completed work, and troubleshoots problem situations; assists lower-level office support personnel with questions / problems.
- Maintains and enforces all aspects of security and confidentiality of records and information.
- Performs other duties as assigned or required.

**MINIMUM QUALIFICATIONS**:
**Education and Experience**:
Possession of a High School diploma, G.E.D. or equivalent, AND three (3) years of general clerical, bookkeeping or administrative support experience; OR an equivalent combination of education and experience.

**Required Licenses or Certifications**:

- None.

***
**Required Knowledge of**:

- City and departmental organization, operations, policies and procedures.
- City Code, City Ordinances, and Standard Operating Manual.
- Standard office principles and procedures.
- Public sector fund accounting and bookkeeping principles.
- Basic math principles.
- Principles of business English, grammar and punctuation.
- Telephone etiquette and customer service protocol.

***
**Required Skill in**:

- Using general office equipment, such as telephones multi-line telephone system, fax, duplicating machines, copiers, and computers.
- Recording and retrieving general information.
- Following oral and written instructions.
- Operating a personal computer utilizing a variety of business

  • Administrative & Data Assistant

    5 days ago

    Compton, United States EntreNous Youth Empowerment Services, Inc. Full time

    Job Title: Administrative & Data Assistant Program: SECTOR Site: Compton Reports To: Chief Programs Officer FLSA Status: Non-Exempt Job Code: Salary Range: $45,760 - $55,000 SECTOR: The Skills and Experience for the Careers of Tomorrow (SECTOR) program is a program of the LA County Justice, Care, and Opportunities Department. In 2024, EntreNous was...

  • Data Specialist I

    2 weeks ago

    Compton, United States Special Service For Groups Full time

    sPECIAL sERVICE FOR gROUPS, INC job Annoucement Title: Data Specialist I Division: HOPICS/ Program Evaluation and Data Unit FLSA: Non-Exempt, Full time Supervisor: Data Supervisor Pay Range or Rate: $21-$24 Per Hour Revised: 04.26.2024 Summary Under the direction of the Program Evaluation and Data Manager, the Data Specialist will be responsible for securing...

  • Housing Specialist Ii

    1 month ago

    Compton, United States Volunteers of America Los Angeles Full time

    About Us: **_VOALA_** **_Helping Our Most Vulnerable Change Their Life Stories_** **PAY RATE**:$23.90-$25.16 PER HOUR **JOB SUMMARY AND PURPOSE** The Housing Specialist II is responsible for identifying suitable housing options for program participants and their families, and assisting the participants to achieve sustainable and healthy independent...

  • Peer Support Specialist

    3 days ago

    Compton, United States Volunteers of America Los Angeles Full time

    Job DescriptionJob DescriptionAbout Us:VOALAHelping Our Most Vulnerable Change Their Life StoriesVolunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs,...

  • Housing Specialist

    4 days ago

    Compton, United States Volunteers of America Los Angeles Full time

    Job DescriptionJob DescriptionAbout Us:VOALAHelping Our Most Vulnerable Change Their Life StoriesVolunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs,...

  • ODR Care Manager Specialist

    4 days ago

    Compton, United States Volunteers of America Los Angeles Full time

    Job DescriptionJob DescriptionAbout Us:VOALAHelping Our Most Vulnerable Change Their Life StoriesVolunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs,...

  • IT Project Manager and Support Specialist

    20 hours ago

    Compton, United States Diamond Mattress Full time

    Overview: We are seeking a skilled IT professional to join our team as an IT Project Manager and IT Support Specialist. This role will primarily focus on managing multiple IT projects, writing project plans and business case documents, and ensuring the successful completion of projects within our manufacturing business environment. Additionally, the...

  • Program Supervisor

    4 weeks ago

    Compton, United States Volunteers of America Los Angeles Full time

    About Us: **VOALA** **_Helping Our Most Vulnerable Change Their Life Stories_** **PAY RATE**:$27.44 - $28.89 PER HOUR **JOB SUMMARY AND PURPOSE** The Program Supervisor provides experience-based competencies and administrative assistance to further the efforts of the Case Manager and Housing Specialist to fulfill the mission of VOALA: obtain stable...

  • Early Childhood Education Specialist

    3 weeks ago

    Compton, United States Compton Unified Full time

    A. Possession of a (BA/BS or MA/MS) in Child Development/Early Childhood Education or a related field, inclusive of 24 ECE units; B. Possession of a California clear multiple subject teaching credential; C. Possession of a California child development teaching permit; D. Possession of a certificate of eligibility for the administrative services credential...

  • Cybersecurity - Network Specialist

    4 days ago

    Compton, California, United States Compton College Full time

    Job Description:POSITION DESCRIPTION:Under the direction of the Systems and Network Support Manager, the employee receives assignments and is expected to carry them through to completion with substantial independence.DEFINITIONUnder the direction of the Chief Technology Officer, the Cybersecurity - Network Specialist designs, implements, and supports the...

  • Physician Medical Director

    5 days ago

    Compton, United States Concentra Full time

    Overview: Los Angeles, a city full creativity, culture, world-class entertainment, and amazing weather! If youre at a phase in your life where youre looking for an exciting place to live and an exciting place to work look no further than Concentra! Ranch Dominguez Area The Center Medical Director works with the Center Leadership Team at assigned Center, and...

  • Physician Medical Director

    5 days ago

    Compton, United States Concentra Full time

    Overview Los Angeles, a city full creativity, culture, world-class entertainment, and amazing weather! If you're at a phase in your life where you're looking for an exciting place to live and an exciting place to work look no further than Concentra! Compton California The Center Medical Director works with the Center Leadership Team at assigned Center,...

  • Adapted Computer Technology Specialist

    5 days ago

    Compton, California, United States Compton College Full time

    Job Description:DEFINITIONUnder general supervision, provides assistance in the use of adapted computer technology to disabled students; performs routine maintenance of computers; and performs related work as required.SUPERVISION RECEIVED AND EXERCISEDReceives general supervision from the Director of Special Resource Center (SRC). Exercises no supervision of...

  • Alternative Media and Assistive Technology Specialist

    5 days ago

    Compton, California, United States Compton College Full time

    Job Description:DEFINITIONUnder general supervision, provides assistance in the use of alternative media and assistive technology to students with disabilities; performs routine maintenance of computers; and performs related work as required. SUPERVISION RECEIVED AND EXERCISEDReceives general supervision from the Director of Special Resource Center (SRC)....

  • Mental Health Clinician

    6 days ago

    Compton, United States Star View Behavioral Health, Inc. Full time

    **Partner with us in making a positive change!**: Join a community that’s changing mental healthcare for the better. We have been certified as a Great Place to Work by our own employees for over 5 years running. Looking forward to your partnership in making a difference with us! **Job Title**: Mental Health Therapist - ACSW, APCC,...

  • Physician Medical Director

    5 days ago

    Compton, United States Concentra Full time

    Los Angeles, a city full creativity, culture, world-class entertainment, and amazing weather! If you’re at a phase in your life where you’re looking for an exciting place to live and an exciting place to work look no further than Concentra!Ranch Dominguez AreaThe Center Medical Director works with the Center Leadership Team at assigned Center, and under...

  • Provisional/temporary Categorically Funded Program

    1 month ago

    Compton, United States Compton Community College District Full time

    Job Detail - **Job Title**: - Provisional/Temporary Categorically Funded Program Specialist- **Req**: - C2024-047- **Location**: - Compton College- **Division**: - Student Services- **Position Type**: - Classified Staff- **Salary Min/Max**: - $24.26 - $34.14 per hourly- **Posting Close Date**: - 05/07/2024- **_Employment-Contingent upon continued...

  • Behavior Interventionist

    5 days ago

    Compton, United States Easterseals Southern California Full time

    Overview Easterseals Southern California has fantastic opportunities for individuals looking to begin or continue a career in the fields of psychology, behavioral health, or autism services.  Our Behavior Interventionists provide in home, ABA based therapy sessions to families and children on the autism spectrum.  Are you interested in gaining a greater...

  • Lead Navigator

    3 days ago

    Compton, United States Volunteers of America Los Angeles Full time

    Job DescriptionJob DescriptionAbout Us:VOALAHelping Our Most Vulnerable Change Their Life StoriesVolunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs,...

  • Material Handler

    1 day ago

    Compton, United States Element Materials Technology Full time

    Overview: Element has an opportunity for a Material Handler position to perform incoming inspection, packaging, sorting, and verifying customer PO's match to generated work orders. The role will serve purpose to execute daily scheduled orders and be able to communicate directly with departments, Quality, and customers when identifying part damages and...