Administrative Assistant

3 weeks ago

Hampton, United States Hampton University Full time

**Hampton University Staff**:
**Job Duties**:

- Perform general clerical duties to include, but not limited to filing, faxing, copying, mailing, etc.
- Greet visitors and answer the multi-line telephone courteously and professionally.
- Prepare travel, purchase requisition and reimbursement documents.
- Order office supplies and equipment.
- Set up and coordinate meetings and conferences.
- Compile, transcribe, and distribute minutes of meetings.
- Serve on School-related committees and provide clerical support.
- Handle day-to-day communications for Academic Affairs.
- Assist in maintaining the faculty applicant database/files.
- Compose letters and memorandums.
- Manage correspondence with current and prospective students and faculty for academic affair related items.
- Assist with maintenance of office equipment such as copiers, printers, fax machine, shredder, etc.
- Type reports and other documents as needed.
- Assist with maintaining records for Academic Affairs.
- Assist with managing the academic and student calendars for the School of Pharmacy.
- Assist with coordinating school-related annual ceremonies including White Coat, PAID, Awards and Scholarships, and Graduation.
- Assist in copying and/or delivering documents to Office Services for printing.
- Assist in copying and/or delivering documents to academic offices within the main campus.
- Assist with special programs/events in the School of Pharmacy as needed.
- Perform other duties as assigned by the Assistant Dean of Academic Affairs.

**Qualifications**:

- Must have a high school diploma or GED and previous professional experience.
- Must be proficient in Microsoft Office Suite of products including MS Word, Excel, Access, PowerPoint, and Outlook.
- Must have effective communication and organizational skills.
- Be flexible and work well either alone or as part of a team.
- Be high energy and have a commitment to accomplishment.
- Perform multiple tasks and work effectively under pressure.
- Possess strong interpersonal skills.
- Can provide services and accurate information in a courteous and timely manner.

H**ow to Apply**:
**Office of Human Resources**
Hampton University
Hampton, VA 23668
**No phone calls

F**orms**:

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