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Administrative & Office Logistics Coordinator

5 months ago

Houston, United States FREEWAY LOGISTICS INC Full time

**Position Title: Administrative & Office Logistics Coordinator**

**Our Vision**:
**To fulfill and exceed our customer’s expectations through an unwavering commitment to customer satisfaction and a culture of achievement, dedication and learning.**

**Our Mission**:
**Truth, Respect, Unity, Service, Teamwork =TRUST**
- **Your contributions will directly impact our reputation, customer loyalty, and the success of our company.**_

**Job Details**:
**Duties and Responsibilities**:

- Assist the bookkeeper and owners with various administrative tasks including supporting the invoicing & billing process.
- Manage calendars, schedule appointments, and coordinate meetings for office and Owners.
- Handle correspondence and maintain communication with clients, suppliers, and vendors.
- Maintain organized filing systems, both virtually and in hard copy.
- Procure office supplies, equipment, and materials as needed.
- Monitor inventory levels and reorder supplies to ensure adequate stock.
- Compare prices and assist in negotiations with vendors to obtain the best deals.
- Maintain accurate records of purchases and expenses keep a budget.
- Manage the reception area, greeting visitors and directing them appropriately.
- Answer incoming calls, take messages, and transfer calls to the appropriate staff.
- Provide excellent customer service to clients and visitors.
- Handle inquiries and resolve issues promptly and professionally.
- Act as the primary point of contact for suppliers and vendors
- Coordinate services and deliveries, ensuring timely and efficient fulfillment of orders and services.
- Communicate with vendors to address any issues or concerns.
- Update and review contracts and agreements with vendors as necessary.
- Act as the primary point of contact for suppliers and vendors
- Coordinate services and deliveries, ensuring timely and efficient fulfillment of orders and services.
- Communicate with vendors to address any issues or concerns.
- Update and review contracts and agreements with vendors as necessary.

**Skills Required**:

- 3+ years of experience in office administrative & preferred logistics industry experience
- Spoken and written fluency in English
- Excellent time management skills
- Proficiency in computer skills, including familiarity with Warehouse Management Systems (WMS) and Microsoft Office Suite.
- Self-motivated, detail oriented, well organized, and comfortable in a highly dynamic, startup office environment
- Exceptional customer service skills with the ability to communicate effectively and professionally.
- Proficient in written communication for composing correspondence and memos.
- Strong problem-solving abilities and multitasking skills with keen attention to detail.
- Ability to work independently while also collaborating effectively within a team.

**Education**:

- Associate degree in management or a related field preferred
- High school diploma (GED) required

**Job Type & Working Hours**:

- Full-time position
- Working hours from 8 am to 5 pm, Monday to Friday, with occasional Saturdays if required for special projects and holiday coverage.

**Working Location**:
In-person position only.

Competitive starting pay: $16/hour (with potential for more based on qualifications)
- Partial health coverage
- Dental insurance
- Vision insurance

Pay: $16.00 - $17.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Vision insurance

Schedule:

- 8 hour shift

**Experience**:

- Administrative: 3 years (required)

Ability to Commute:

- Houston, TX 77064 (required)

Ability to Relocate:

- Houston, TX 77064: Relocate before starting work (required)

Work Location: In person