Post Award Contract Specialist

3 weeks ago

Boston, United States Department of Public Health Full time

The Massachusetts Department of Public Health (DPH) is seeking a dynamic **Post-Award Contract Specialist **to provide comprehensive support to the Administration and Finance Division within the Bureau of Family Health and Nutrition (BFHN). This position will support the Division’s work by carrying out fiscal administrative duties under the supervision of the Grants and Budget Manager. This position is responsible for managing the contracts and budgets for providers awarded federal grant funds, ensuring that contracts, budgets, invoicing and expenses comply with the terms of the grant award, Uniform Guidance, and state finance law.

**_Duties and Responsibilities (these duties are a general summary and not all inclusive):_**
- Manage federal grant administration activities for the Bureau of Family Health and Nutrition (BFHN), ensuring strict compliance with awarding agency regulations, Uniform Guidance, and state finance law.
- Prepare and maintain comprehensive financial documentation, meticulously tracking and reconciling expenditures, while meeting established deadlines for grant reports to awarding agencies.
- Facilitate the administration and maintenance of existing federal grants by collaborating with principal investigators, monitoring budgets, tracking matches, and documenting programmatic and budget progress.
- Assist with federal audits, providing necessary documentation and support as required.
- Oversee BFHN issued contracts/subawards, ensuring alignment with grantor’s terms and conditions, and compliance with all applicable state and federal regulations.
- Implement new federal grants by coordinating the development of required templates and processes in collaboration with project managers.
- Research funding opportunities supporting BFHN’s mission, programs, and restoration activities, determining funding needs in consultation with project managers.
- Maintain meticulous records of historical grants, including data, deliverables, and closeout activities, while administering contract processing and invoice transactions.
- Analyze and project current and future expenditures, ensuring accurate reconciliation of grant expenditures, tracking project costs, and maintaining comprehensive grant records.

**Required Qualifications**:

- Ability to prepare comprehensive reports, charts, graphs, and tables, and use them to present information to diverse audiences.
- Capacity to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
- Excellent communication and presentation skills.
- Sound judgment and discretion in handling confidential information.
- Ability to perform calculations using formulas to solve problems.
- Ability to follow instructions.

**Preferred Qualifications**
- Ability to communicate effectively, respond to time sensitive requests, and coordinating highly confidential information across multiple divisions within the bureau to meet deadlines.
- Strong communication skills are required to respond to internal and external stakeholders professionally and reliably such as DPH Commissioner’s Office and Bureaus, the Executive Office of Health and Human Services (EOHHS), and other state agencies, service provider organizations, advocacy groups, and other strategic partners.
- Proficient with Microsoft Office apps including Microsoft Word, Excel, and PowerPoint.

**About the Department of Public Health**:

- The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.
DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems. More information can be found at: Department of Public Health | Mass.gov

**Pre-Hire Process**:
Education, licensure, and certifications will be verified in accordanc

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