Accounting Assistant

4 weeks ago

West Palm Beach, United States Hispanic Human Resources Council Full time

The Accounting Assistant is responsible for providing administrative support to the Chief Financial Officer. The Accounting Assistant performs basic and often confidential accounting work containing a broad scope of responsibilities related to finances, billing, bookkeeping, and other tasks as assigned. The position is responsible for maintaining file records and accounting databases, make and answer phone calls, prepare and keep track of invoices or purchase orders, calculating deposits and debts, keeping a record of financial information, preparing ledgers, and conducting a wide range of related administrative office tasks.

**ESSENTIAL JOB RESPONSIBILITIES**

**Finance Tasks**

1. Assist CFO with duties as assigned, including payroll processing, posting deposits, and acting as petty cash custodian.

2. Maintain logs of all checks received and process deposits.

3. Prepare and process Purchase Requisitions in accordance with established policies and procedures.

4. Prepare check requests for requisition approvals and ensure proper documents are received from vendors for processing payments.

5. Post financial transactions using QuickBooks and Excel spreadsheets.

6. Prepare invoices for posting for payment.

7. Prepare documents to process monthly financial statements.

8. Assist in preparing monthly billings for LSF, Florida Department of Health, etc.

9. Review payroll Timesheets for exempt employees and verify time reports for non-exempt employees in the payroll database.

10. Input data into Excel spreadsheets for the budget preparation process.

11. Assist with fundraising events and other development duties as needed.

**Administrative Tasks**

1. Provide confidential administrative support to Chief Executive Team (e.g. answering phones, answering inquiries, receive and distribute mail, and filing).

2. Receive, procure, open, and distribute mail in an accurate and timely manner; ensure that all mail received is forwarded to the appropriate person and/or destination.

3. Maintain data records and provide support to Chief Executive Team (e.g. compiling monthly billing reports).

4. Process purchase orders and invoicing for online orders for office supplies, program supplies and other items as requested.

5. Create and maintain filing systems, both electronic and physical.

6. Liaise with outside vendors and community agencies as needed.

7. Other duties may be assigned from time to time.

**MINIMUM QUALIFICATION AND EXPERIENCE REQUIREMENTS**

1. A two-year degree or college coursework, preferably in Accounting, Business Administration, or related field from an accredited college or university.

2. A minimum of two (2) years of work experience in accounting.

3. Competence in financial and bookkeeping software is necessary, preferably QuickBooks, and an understanding of current accounting trends is a plus.

4. Knowledge of spreadsheets is essential for generating and writing reports for record-keeping.

5. Experience with general ledgers is a must.

6. Must have advanced skills with Microsoft Office suite, specifically Word and Excel.

7. Must have excellent time management skills and the ability to meet deadlines.

8. Strong verbal and written communication skills.

9. Possess strong organizational skills and ability to multitask.

10. Ability to be detailed oriented and develop accurate financial records and reports.

11. Ability to maintain confidentiality with documents and sensitive information.

Pay: $18.00 - $20.00 per hour

**Experience**:

- QuickBooks: 1 year (required)

Work Location: In person

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