Personnel and Payroll Analyst

3 weeks ago

Santa Barbara, United States University of California, Santa Barbara Full time

**Job Code**: 004263

**Job Open Date**: 05/10/2024

**Application Review Begins**: 05/28/2024; open until filled

**Department Code (Name)**: GEOG (Geography)

**Percentage of Time**: 100%

**Union Code (Name)**: CX (Clerical)

**Employee Class (Appointment Type)**: Staff (Career)

**FLSA Status**: Non-Exempt

**Classified Indicator Description (Personnel Program)**: PSS

**Salary Grade**: Steps

**Hiring/Budgeted Hourly Range**: $28.83 - $30.29/hr.

**Work Location**: 1844 Ellison Hall

**Working Days and Hours**: M-F; 8am - 5pm

**Benefits Eligibility**: Full Benefits

**Type of Remote or Hybrid Work Arrangement if applicable**:Fully on-site preferred but hybrid is an option, after initial training period

**Special Instructions**

**Department Marketing Statement**

The Department of Geography's vision is to lead the integration of natural, social, and information sciences to solve problems of people and the environment. Two key terms in the vision that separates geography from most other fields is that, first, we take integration across knowledge domains as the central goal and, second, we use that to leverage better insights on problems that span the natural and social realms. Faculty in geography do not necessarily hold degrees in geography (only 4 currently do), but we all are characterized by having a particular domain expertise while also being committed to working across domains especially on problems where there are both natural and social aspects interacting. Reflecting that framing, our faculty are classified by domain/research area expertise and participation in cross-cutting themes. Domains define broad areas of science where we have sufficient faculty expertise to provide graduate level education.

**Benefits of Belonging**

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

**Brief Summary of Job Duties**:
Provides administrative and analytical support for all aspects of employment and payroll in the Geography department on a wide range of funding sources (including state, gift, and federal sponsored research awards) and appointment types. Independently manages, administers, and analyzes complex personnel activities for a wide range of funding sources (including state, gift, and federal sponsored research awards) and appointment types including undergraduate students, hourly graduate students, GSRs, career staff, limited or contract staff, postdoctoral scholars, specialist, project scientist, and researchers. Demonstrates a strong understanding of knowledge of UC Policies and Procedures, collective bargaining agreements, fund accounting, and campus financial systems. Analyzes, interprets and implements new and frequently changing campus and federal policies and procedures. Oversees processing of all personnel, timekeeping, and payroll actions via UCPath, Kronos, and ServiceNow. Provides high-level advice to faculty and PIs on employment classification, policy, processes personnel budgeting and payroll forecasting. Responsible for hiring processes via UCPath, Job Builder, TAM, and UC Recruit. Onboards employees, serves as I-9 US Work Authorization administrator, and maintains personnel files. Assists with Job Description updates and equity and reclassifications requests as appropriate. Facilitates Postdoctoral Scholars visas. Independently responsible for inputting, tracking, and monitoring salary and benefits projections of GSRs, student assistants, research scholars and career and limited appointment staff on approximately 81 funding sources, including several highly complex and diversified extramural awards with multiple PI's both within and outside the Geography department. Independently manages faculty summer salary. Serves as a liaison with academic personnel, graduate division, human resources, payroll accounting, UCPath center, office of equal opportunity, and office of international students and scholars.

**Required Qualifications**
- Bachelor's degree or equivalent training and/or experience.
- High-level of initiative, problem solving ability with a strong professional orientation.
- Strong organization skills and ability to handle a wide-range of responsibilities accurately and consistently with demanding timeframes.
- Ability to maintain independent judgement and critical thinking; communication skills and customer service focus.
- Ability to use discretion and maintain confidentiality.

**Preferred Qualifications**
- Thorough knowledge of UCSB financial processes, policies and procedures.
- Strong proficiency in the use of spreadsheets.
- Ability to understand, interpret, apply, and effectively communicate policy and regulation.

**Special Conditions of Employment**
- Satisfactory conviction history

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