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Administrative Assistant

4 months ago

Malden, United States The Immigrant Learning Center, Inc. Full time

The Immigrant Learning Center, Inc. (“The ILC”) seeks a responsible Administrative Assistant to join our front office team. The duties of the Administrative Assistant include providing support to our employees, maintaining a welcoming environment for our students, and assisting with daily office needs and general administrative activities.

The ILC is a not-for-profit organization: our English Language Programs provide free, year-round English classes to immigrant and refugee adults in Greater Boston, and the Public Education Institute informs Americans about immigrants and immigration in the United States.

We offer:

- Full-time position: 40 hours/week
- Health insurance, dental insurance, 401K
- 3 weeks of paid vacation per year
- Paid holidays and sick

Responsibilities include:

- Greet and welcome visitors using clear, simple language
- Answer incoming phone calls using clear, simple language
- Direct phone calls appropriately
- Assist program staff with office supplies and supply requests
- Explain the Center’s class program and structure to prospective students
- Assist students registering for the Center’s classes.
- Respond to and resolve administrative inquiries and questions.
- Contribute to team effort by performing other tasks as needed, such as light bookkeeping as needed
- Work Remotely: No

Minimum Qualifications:

- High school diploma
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems
- Proficient in Microsoft Office Suite or related software.
- A minimum of one experience in an administrative role preferred
- Knowledge of Haitian Creole is a positive
- Work Authorization: must be authorized to work in the United State

Physical Requirements:

- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 20 pounds at times.

Pay: From $18.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- High school or equivalent (required)

**Experience**:

- Administrative Assistants & Receptionists: 1 year (preferred)

Ability to Commute:

- Malden, MA 02148 (required)

Work Location: In person