Facilities Office Assistant

3 weeks ago

Missoula, United States The Resort at Paws Up Full time

The Resort at Paws Up is America's premier luxury ranch resort. Set on a 37,000-acre ranch, Paws Up embodies the spirit of the American West. It's a family owned and award-winning destination that truly inspires.

The Resort at Paws Up is seeking to a Facilities Office Administrator to our team. The role of the Facilities Office Administrator is to support all administrative tasks of the Facilities department which includes our Fleet and Landscaping divisions.

**The Primary Functions are**:

- Provide administrative assistance to Maintenance Technicians.
- Maintain databases, including fuel log, propane log, and any other necessary tracking.
- Respond to management/staff regarding inquiries on order status, changes, or cancellations.
- Review requisitions to verify accuracy, appropriate terminology, and specifications.
- Determine whether inventory quantities are sufficient for the needs of The Resort and order more materials as needed.
- Prepare purchase orders for parts and other supplies needed for maintenance and mechanic shop according to prepared vehicle and maintenance work orders.
- Check staff schedules and help with notifications and schedule changes for PTO for staff.
- Attend operational meetings and other when Managers are not able to attend to communicate information to accordingly.
- Be efficient in using MaxPanda Work order system to put in and keep updated work order status and staff assigned work orders.
- Maintain up-to-date awareness of Resort information and amenities.
- Maintain clean and clear work environment while staying organized and efficient.
- Communicate and maintain timelines and priorities.
- Complete all Maintenance projects as assigned.

**Looking for Team Members with**:

- High school diploma, GED or vocational training or job-related course work
- Proven experience with Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Proficient ability to multi-task and work in a fast-paced environment while remaining organized and prioritizing workload throughout the day
- Adaptable to high volume work load during peak seasons
- Has a friendly and professional manner under periods of high demands and with guest, team members, and management
- Valid State Driver’s License with two years driving experience

**Team Members can look forward to**:

- 401K (Discretionary)
- Medical, Dental, Vision
- Employee Assistance Program
- Complimentary Lunch Provided
- Referral Bonus (Get paid to recruit)
- Carpool reimbursement $5-$20/Day
- Employee Discounts on Merchandise
- PTO - 9 Floating Holidays and 15 Personal
- Opportunities for career development and advancement
- Life Insurance, Long Term and Short-Term Disability

Check it out for yourself
- The Resort at Paws Up provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training_.

Pay: From $50,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- If you're not located in Missoula, will you be able to relocate to Montana and reliably commute to 40060 Paws Up Rd. Greenough, MT for this job? Please Write Yes or No
- Have you ever been convicted of a criminal offense (felony or misdemeanor)? If you have been convicted please explain. If you have not, please write N/A.

N/A

**Location**:

- Missoula, MT 59801 (required)

Work Location: In person

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