Finance & Administration Analyst

2 weeks ago

Milwaukee, United States First Stage Children's Theatre Full time

FIRST STAGE is an equal opportunity employer and as such, we consider individuals for employment according to their abilities and performance. Employment decisions are made without regard to race, age, religion, color, gender, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law.

**Position**: Finance & Administration Analyst

**Status**: Full-Time / Non-Exempt

**Reports To**: Director of Finance & Administration

**Start Date**: As Soon as Available

**Compensation**: $19 - $24/hour

First Stage provides a competitive benefit package that includes but is not limited to the following: health/dental/vision coverage, vacation, and paid holidays, as well as a 403(b) plan.

OVERVIEW:
RESPONSIBILITIES:

- Grant Financial Reporting_
- Preparation of grant reports, as requested by donors via First Stage’s Advancement team, for interim periods or as final program results.
- Payroll_
- Maintain an employee contract tracking system to ensure all employees get paid when on contract.
- Calculate and submit weekly payroll to Insperity, First Stage’s Professional Employer Organization (PEO).
- Process all Designer contract payments.
- Prepare all union reports for payment of dues, health, and pension.
- Monthly reconciliation of payroll deductions and preparation of payment requests.
- Miscellaneous Finance Tasks_
- Manage data sharing with First Stage’s Finance Shared Service provider, Marcus Performing Arts Center, for daily Accounts Receivable and Payable transactions.
- Carry out additional Finance projects or tasks as assigned by the Director of Finance & Administration.
- Administration_
- Maintenance of company calendar, with specific responsibility for the Administration calendar which is the top-level calendar all employees have access to.
- Company-wide office supply ordering.
- Assist with IT projects and management of the company’s IT service provider.
- Schedule all Board, Executive Committee, and All Staff meetings including room reservations and requirements.
- Assist with artist and employee travel/housing planning.
- Assist in developing processes and procedures to help the company work more efficiently and effectively.
- Other duties as assigned.

QUALIFICATIONS AND SKILLS:

- Strong organizational skills with exceptional attention to detail and timeliness.
- Excellent written and verbal communication skills and ability to work with staff at all levels of the organization.
- Strong project management skills, with the ability to handle multiple projects simultaneously.
- Intermediate experience with the Microsoft suite, especially Microsoft Excel.
- Strong computer skills and willingness to learn new computer programs as needed.
- Excellent analytical and problem-solving skills.
- Continuous focus on process improvement.
- Demonstrated experience with nonprofit financials and processes.
- Passionate about the arts and committed to the mission of First Stage.

TO APPLY:
No phone calls, please. Application submission period will remain open until position is filled.

ABOUT FIRST STAGE:
Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance

Physical setting:

- Office

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Excel: 3 years (preferred)

Ability to Commute:

- Milwaukee, WI 53212 (preferred)

Work Location: Hybrid remote in Milwaukee, WI 53212

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