Executive Assistant/office Manager

Job Summary:
**Responsibilities**:

- Manage the front desk, greet visitors, and answer phone calls
- Coordinate and plan events and meetings for the President of the company.
- Provide exceptional customer service to clients and guests
- Maintain office supplies and inventory
- Handle administrative tasks such as scheduling appointments, managing calendars, and coordinating day to day activities for the President of the company, and other office personnel if requested.
- Assist with document preparation using software such as Microsoft Office Products, DocuSign, and Bluebeam Revu.
- Perform general office duties including filing, scanning, and data entry
- Act as a personal assistant to the President as needed
- Maintain, organize, and update company bid schedule.
- Download bid documents, and organize bid folders.
- Perform awarded project start-up duties, and organize computer and hard file for company personnel.
- Interface with clients, and provide project documentation as requried.

**Experience**:

- Proven experience in an administrative or executive assistant role
- Strong organizational skills with the ability to prioritize tasks effectively
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with QuickBooks or other accounting software is a plus, but not required.
- Experience working for a commercial contractor, and bid organization is a plus.
- Excellent typing skills and attention to detail
- Ability to handle confidential information with discretion

We offer competitive compensation based on experience.

Pay: $49,500.00 - $65,000.00 per year

**Benefits**:

- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to Relocate:

- Finksburg, MD 21048: Relocate before starting work (required)

Work Location: In person