Election Program Assistant I

4 days ago

Frederick, United States State of Maryland Full time

**GRADE**:
SBE 0011

**LOCATION OF POSITION**:
Frederick County Board of Elections

8490 Progress Dr.

Frederick, MD 21701

**Main Purpose of Job**:
An Election Program Assistant I performs specialized data processing, technical, administrative, or clerical services in a local election office. Employees in this classification learn election laws, regulations, policies and procedures to perform entry-level duties in election office programs such as: voter registration, polling places, election equipment, election judges, absentee, voter outreach, administrative, and/or technology. Employees in this classification perform technical and administrative functions working in an election program, not involving policy decisions, but requiring a thorough knowledge of the specific functions performed. Employees in this classification perform a variety of complex and non-complex duties related to one or several programs that require a thorough knowledge of election laws, rules, policy, and procedures. Employees in this classification do not supervise other positions but may provide some training to other support staff. Employees in this classification receive direct supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact, discretion and judgment in all areas of work. Matters of confidentiality are given close attention by the supervisor. The work may require travel to schools, nursing homes or other facilities to perform the tasks related to their program(s). Employees may be required to work evenings and weekends, particularly prior to and following an election. Positions in this classification are evaluated by using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification. The Election Program Assistant I is differentiated from the Election Program Assistant II in that the Election Program Assistant II learns to perform duties under moderate supervision. Election Program Assistant II may lead other support staff in an election office program or performs advanced level duties under general supervision.

**POSITION DUTIES**:
Performs data entry and quality checks into the Statewide Voter Registration System;
Prioritizes work to assure timely completion of data processing tasks in accordance with office policies and procedures;
Responds to customer requests and generates reports from the Statewide Voter Registration System;
Identifies and reports discrepancies and program issues;
Compiles and maintains statistics;
Registers voters and responds to voter registration inquiries;
May recruit election judges to staff polling places;
May assist in organizing and instructing required training sessions following established policies and procedures;
May assist with voting equipment maintenance, inventory and preparation;
May assist with identifying polling place facilities to comply with election laws, regulations, policies and procedures;
May maintain important or confidential records, including office records of employees’ work schedules, expense accounts and office supplies;
May assist with the purchase and inventory of supplies;
May perform the full range of specialized clerical or clerical work in a local election office;
May assist in redistricting;
Performs other related duties.

**MINIMUM QUALIFICATIONS**:
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Notes:
**DESIRED OR PREFERRED QUALIFICATIONS**:
1. Able to work in a fast paced work environment while meeting strict deadlines.

2. Ability to multi-task and deal with complex projects.

**LICENSES, REGISTRATIONS AND CERTIFICATIONS**:
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

**SPECIAL REQUIREMENTS**:
1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d), Annotated Code of Maryland.

**SELECTION PROCESS**:
**EXAMINATION PROCESS**:
Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

**BENEFITS**:
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for yo

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