Accounts Payable Specialist

2 weeks ago


Washington, United States Global Fishing Watch Full time

**Background**: Global Fishing Watch is an international, non-profit organization committed to advancing ocean governance through increased transparency. We create and publicly share knowledge about human activity at sea to enable fair and sustainable use of our ocean. Founded in 2015 through a collaboration between Oceana, SkyTruth, and Google, GFW became an independent non-profit organization in June 2017. Using cutting-edge technology, we create and publicly share map visualizations, data and analysis tools to enable scientific research and drive a transformation in how we manage our ocean. Our major focus is on commercial fishing because it is the most widespread human activity at sea, the most impactful on ocean health, and the most crucial for global livelihoods and food security. By 2030, we aim to monitor and visualize the impact of ocean-going vessels, both industrial and small-scale, that are responsible for the vast majority of the global seafood catch. We believe human activity at sea should be common knowledge in order to safeguard the global ocean commons for the common good of all.

**The Position**

Reporting to the Director of Finance, the AP Specialist will be responsible for overseeing all aspects of the weekly accounts payable functions and monthly credit card reconciliations, in addition to providing support for financial reporting, month-end activities, and year-end close processes.

**Principal Duties and Responsibilities**
- Process all AP invoices Create draft purchase orders (POs) during the fourth week of each month as a control measure to track and ensure the receipt of all expected invoices.
- Convert approved purchase orders to AP bills
- Process check requests, wire transfers and ACH payments
- Maintain AP vendor files (address, W-9, etc.)\
- Create profiles in Intacct
- Ensure receipt of tax forms
- Setup payment platform
- Create timesheet templates when needed
- Prepare monthly analysis of AP accounts
- Record credit card expenses
- Review and reconcile corporate credit cards on a monthly basis and ensure proper coding and uploads to Intacct
- Prepare monthly credit card charge payoff
- Correspond with vendors/employees and respond to inquiries
- Compile 1099 forms and assist with other year-end closing activities
- Conduct quarterly reviews of 1099 vendors to verify accuracy and update information as needed
- Assist team with month-end, year-end closing, and audit activities
- Assist Director, Finance and Finance Officer on ad hoc basis

Required
- At least 3 years of relevant accounts payable experience in accordance with US GAAPs
- Excellent written and verbal communication skills
- Excellent prioritization and task ownership skills
- Exceptional attention to details
- Experience with Microsoft Office (Excel and Word)
- Highly organized, analytical, detail oriented and self-motivated
- Ability to work quickly and efficiently to a very high standard of detail.
- Ability to take ownership of projects and communicate project updates to stakeholders in a transparent and proactive manner.
- Ability to manage multiple priorities under tight deadlines while performing in a fast-paced, collaborative environment.

Preferred
- Experience with Intacct
- Experience with other finance software and products such as Brex/RAMP, Expensify, BTerrel
- Experience with international currency invoices
- Understanding of global collaboration dynamics in a matrix and remote organization

Please submit a CV with your relevant experiences and a cover letter conveying your interest in the position and how your previous experiences would support you to be successful in this role. We look forward to getting to know more about you

**Additional Information**

Reporting to: Director, FInance

Manages: n/a

Location: remote with a preference for US time zones

Term: Open ended[Open ended or Specify duration if fixed-term contract]

FT/PT: Full time, although we will consider part-time requests (no less than 30h/week)

**Recruiting process**

**Applications must be received by January 26, 2024



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