Contracts Coordinator

2 weeks ago


Chicago, United States City of Chicago Full time

**Job Number**:393879**

**Description**

**BID/JOB ANNOUNCEMENT**

**CONTRACTS COORDINATOR**

**CHICAGO DEPARTMENT OF TRANSPORTATION**

**Number of Positions: 1**

**Salary: $85,524; Grade B-16**

**This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.**

**1. Check the box on your profile titled “Currently employed by the City of Chicago”**

**2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)**

**3. Select your correct bargaining unit**

**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION**
- Under direction, coordinates and directs the preparation and processing of procurement contracts
- for a city department, and performs related duties as required

**ESSENTIAL DUTIES**
- Directs and coordinates the preparation and processing of departmental contractual documents
- (e.g., contracts, suborders, direct vouchers) for the procurement of goods and services
- Supervises and directs staff engaged in contract and payment processing activities
- Reviews and approves purchase requisitions, ensuring accuracy, funding availability, and
- conformance with City procurement policies and procedures
- Coordinates with the Department of Procurement Services to monitor minority/women-owned
- business enterprise (MBE/WBE) participation to ensure departmental contracts meet City goals
- Reviews bids and proposals and makes award recommendations to the Department of
- Procurement Services
- Prepares and processes contract revisions, amendments, and extensions
- Oversees the preparation and processing of vendor payments
- Serves as liaison to the Departments of Law, Finance, and Procurement Services to expedite
- and troubleshoot contract-related problems
- Prepares various contract status and summary reports
- Supervises the maintenance of contract records and related documents
- Reviews and revises contract specifications for goods and services
- Monitors vendor performance to ensure compliance with contract terms and conditions
- Informs and instructs relevant parties (e.g., project managers, contractors, subcontractors,
- delegate agencies) on current contract availability and contracting process requirements
- Additional duties may be required for this position._

**LOCATION**: 2 North LaSalle, Ste 1020

**HOURS**: 8:30 am - 4:30 pm, Monday - Friday

**THIS POSITION IS IN THE CAREER SERVICE.**

**Qualifications**

**MINIMUM QUALIFICATIONS**:
Graduation from an accredited college or university with a Bachelor's plus four years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience

**_ Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program._**

**_NOTE:_**_ _**_You must provide your transcripts or diploma/degree_**_ _**_at time of processing, if applicable._**

**SELECTION REQUIREMENTS**
- Previous work experience preparing contracts in a government environment
- Previous work experience in research and development of written specification
- Previous work experience managing multiple projects/initiatives
- Previous work experience creating and developing reports
- Previous supervisory experience

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**City of Chicago***

Brandon Johnson, Mayor

**Applications for this position will be accepted until 11:59 pm CDT on Monday, May 20, 2024.**

**Job Posting**: Apr 19, 2024, 12:00:00 AM | **Closing Date (Period for Applying) - External**: May 20, 2024, 11:59:00 PM

**Salary**: $85,524.00 **Pay Basis**:Yearly


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