Resident Care Administrative Assistant- The Reserve
3 weeks ago
**If you have been looking for a career that loves you back... This is the one**
***Full-Time Opportunity**
***Amazing hourly rates**
**What We Offer: Full Benefits Effective Date of Hire**
- ** Great benefits starting from Day One (Full-Time)**
- ** Health**:
- ** Vision**:
- ** Dental**:
- ** 401k**
- ** PTO- Paid Time Off (after grace period)**:
- ** Work with an Amazing Team**:
- ** Possibility for tuition reimbursement**:
- ** Rewarding role working with seniors**
**Description**
Administrative Assistant - Resident Care shall provide for the needs of the residents, the resident care associates, and the resident care department. The Administrative Assistant shall assist with the overall clinical/wellness operation. The Administrative Assistant, in conjunction with the Resident Care Director (RCD), shall optimize the efficiency and the effectiveness of the resident care department
**ESSENTIAL FUNCTIONS, DUTIES and RESPONSIBILITIES**:
The essential duties and responsibilities described below are representative of those an associate encounter while performing the basic functions of this position. While every effort has been made to identify the essential functions of the position, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.
1. Promote the mission and core values of the Community and LCB Senior Living to residents, visitors, co-workers and the surrounding community.
2. Play an active role in growing community occupancy by representing and interacting positively with potential residents, family members and professionals.
3. Participate in and complete the communitys assigned in-service training requirements, whether they be in person, in writing or online.
4. Prepare the Resident Care staff work schedule, to include RCAs, Medication Aides, and Nurses. The work schedule shall be posted within the community mínimally 2 months in advance. Oversee all Resident Care staff attendance and paid time off (PTO). Assist with agency staffing and training if needed and allowable per regulations. Complete schedules within all budget guidelines, zero agency usage, when at all possible adherence to a 0-2% overtime usage.
5. Communicate with clinical associates, supervisors, and community leadership regarding the overall schedule, shift vacancies, and strategies to have completed schedules through Paycom.
6. Support the Care Department with regulatory compliance and Q/A for example ( but not limited to), coordinating trainings, track trainings, lead training (when applicable), follow up on weekly e-call compliance, assessment-service planning tracker and resident family signatures, quarterly Q/A staffing review, safety check reviews, introductory visit signatures, SAMM skills tracking, PC skills tracking, etc.
7. Support Care department with administrative duties for example ( but not limited to ) maintaining current bed rail list, narcotic list, diet list, compiling data for safety committee, compiling data for variance reviews, reviewing of meal check protocols, maintaining lists for EOEA binder, review of internal incidents to ensure EOEA reporting, etc.
8. Daily review of time clock punch detail and overtime hours. Daily review(running) of reports which include missing punch report, time detail report, and Labor Analysis/OT report. Review of agency usage. High level review to be provided to RCD/ED. Communicate non-compliance issues to appropriate department head. Will be able to communicate with all care associates through the use of Paycom scheduling to ensure proper coverage.
- hire checklist is sent through Paycom.
11. Responsible for maintaining ads and keeping ads refreshed on a weekly basis.
12. Provide assistance with orientation and training for new associates on Yardi Care Stream, HER and Care giver responsibilities under the supervision of the RCD.
13. Order all department supplies and maintain inventory.
14. Maintain updated tracking of Nursing and CNA licenses.
15. Other duties as requested.
**QUALIFICATION STANDARDS**: (These qualifications meet or exceed NH, MA, CT and RI State specific requirements.)
a. Knowledge, Skills, and Abilities: Ability to use computer for scheduling, HCM, and internal network/internet. Shall be fluent in the ability to communicate in the English language, both oral and written.
b. Education: College degree required or equivalent experience.
c. Experience: Computer knowledge and previous experience with understanding computer systems.
d. Computer Skills: Demonstrates computer literacy and familiarity with office productivity software (e.g. Microsoft Word, Excel), and has the ability to learn and use new software platforms (e.g. Yardi, OnShift, Paycom etc.). Yardi, Paycom experience is a plus.
**PHYSICAL AND ENVIRONMENTAL DEMANDS**:
Good physical and me
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