Magisterial District Court Assistant Office Manager

2 weeks ago

Montrose, United States Susquehanna County Full time

:
**TITLE**: MAGISTERIAL DISTRICT COURT ASSISTANT OFFICE MANAGER

**DEPARTMENT**:MAGISTERIAL DISTRICT COURT

**LOCATION**: DISTRICT COURT 34-3-01 (71 Lake Ave, Montrose, PA)

**REPORTS TO**:MAGISTERIAL DISTRICT JUDGE

**SUPERVISES**: NONE

**POSITION STATUS**: FULL TIME/UNION ELIGIBLE

**SALARY**: 14.53/HR, 32.5 HOURS PER WEEK

**GENERAL REQUIREMENTS**:
**Minimum Requirements**:

- Education/Training: High School Graduate
- Typing desired
- The Applicant must pass a county background check with no record of criminal convictions.
- The Applicant must complete and pass a pre-employment drug test.
- Complete and pass random drug testing.

**Knowledge, Skills, and Abilities**:

- Communication: Proficient at giving clear instructions. Courteous and professional.
- Accounting: Accounts receivable, payable, deposit bank reconciliation.
- Confidentiality: Able to be confidential about court proceedings and cases

Principal Duties and Responsibilities:

- Maintain original records for all criminal, traffic, non-traffic, civil and miscellaneous records in the Magisterial District Court.
- Establish and maintain case files in accordance with AOPC procedure.
- Maintain original records in the Magisterial District Court.
- Certify and attest to original documents.
- Track time payments and adjust according to the direction of the court, a process that must be monitored closely as it can result in a more serious outcome, such as jail or loss of operating license if inaccurate.
- Accept payments for fines, costs, restitution, and bail and process those payments through the AOPC computer system. Issue refunds.
- Conduct searches to locate copy, and compile requested records such as traffic citations, criminal complaints, etc.
- Assist the public in obtaining records and making copies, always maintaining a professional attitude.
- Prepare the daily deposit, comparing deposits with the AOPC generated reports, and reconciling all deposits with bank statements, resolving any discrepancies.
- Process all daily mail. The District Court receives a large quantity of fine payments daily which must be entered on the AOPC system accurately to credit appropriate accounts.
- Enter all required information on AOPC / MDJS to create juvenile cases with assigned numbers to process juveniles to be transferred to Juvenile probation.
- Enter all required information on AOPC / MDJS to create juvenile cases with assigned numbers to process juveniles to be transferred to Juvenile probation.
- Prepare weekly and monthly reports to the State and reports to the municipalities, ensuring their accuracy and resolving any discrepancies.
- Assist all callers (County offices) State and local police, attorneys, defendants, and others with information pertaining to the Magisterial District Court.
- Maintain all necessary forms and office supplies. Prepare orders and check requests to be submitted to the County for all supplies.
- In the absence of the office manager, the assisting staff member becomes responsible for the above duties in their entirety.
- Other duties as assigned.

**Office Manager Responsibilities**:

- Ensure that all processes comply with the AOPC and Pennsylvania Rules of Criminal Procedure.
- Balances the physical space available for records in accordance with the AOPC archival schedule.
- Ensures the Office and staff presents a professional. atmosphere to the Public.
- Reviews records open to public request to ensure required redacting of appropriate information.
- Resolving undecipherable penmanship on documents and overall accountability is the responsibility of the Office Manager and Assistant Office Manager.
- The Office manager and Assistant Office Manager are responsible for providing all requested information required for the State Audit.

**Certifications**:

- None

**Special Requirements**:

- Within 6 months of hire, attend 3-day training on MDJ System

Physical Requirements:

- Must be able to perform the duties and responsibilities of the normal office environment.
- Must be able to lift 50lbs.
- Must be able to sit for long periods of time with occasional pushing, pulling, standing, walking, twisting, and reaching as necessary to carry out essential job functions.

**Disclaimer**:
The above statements are intended to describe the general nature of, and level of, duties being performed by a person assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required to perform this position.

**Job Types**: Full-time, Part-time

Pay: From $14.53 per hour

Expected hours: 32.5 per week

**Benefits**:

- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Montrose, PA 18801: Relocate before starting work (required)

Work Location: In person

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