HR Specialist

Diverse Facility Solutions, Inc. is a 100% minority owned, Chicago corporation with an emphasis on janitorial and facility maintenance services. We create teams of trustworthy, customer focused and diverse people that care about the facility they work in. The quality of the services we provide and our commitment to unsurpassed customer service has helped us become one of the nation’s premiere Minority Janitorial Contractors.

The HR Specialist will support the Account Manager in managing labor relations, disciplinary actions, policy and procedure enforcement, and handling union grievances for a staff of 200+ janitors assigned to our school district contract. This role is dedicated exclusively to this contract and requires excellent organizational, communication, and interpersonal skills. The HR Specialist will report directly to the corporate HR team.

**Key Responsibilities**:
Labor Management:

- Assist the Account Manager in overseeing daily labor operations.
- Monitor workforce productivity and ensure staffing levels meet contract requirements.
- Coordinate with the scheduling team to manage employee shifts and coverage.

Disciplinary Actions:

- Implement and enforce company policies and procedures.
- Handle disciplinary actions in accordance with company guidelines, ensuring fair and consistent practices.
- Document disciplinary actions and maintain accurate records.

Policy and Procedure:

- Ensure all employees are aware of and adhere to company policies and procedures.
- Provide training and guidance on policies, procedures, and compliance requirements.
- Update and revise policies and procedures as necessary to reflect changes in regulations or company practices.

Union Grievances:

- Handle union grievances in collaboration with the Account Manager.
- Serve as a point of contact for union representatives regarding labor issues.
- Facilitate resolution of grievances through negotiation and mediation.
- Ensure compliance with collective bargaining agreements.

Employee Relations:

- Act as a point of contact for employee inquiries and concerns related to HR issues.
- Assist in resolving employee conflicts and issues in a fair and consistent manner.
- Foster a positive and inclusive work environment.

HR Administration:

- Maintain accurate and up-to-date employee records in the HRIS system.
- Ensure compliance with federal, state, and local employment laws and regulations.
- Prepare and submit regular reports on HR activities and metrics to the corporate HR team.

Qualifications:

- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- Proven experience as an HR Specialist or in a similar HR role, with experience in labor relations and disciplinary actions.
- Strong knowledge of HR best practices, employment laws, and union relations.
- Proficiency in HRIS and Microsoft Office Suite (especially Excel).
- Exceptional organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with integrity and professionalism.
- Strong problem-solving skills and attention to detail.

**What We Offer**:

- Competitive salary and benefits package.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and career advancement.
- A supportive and collaborative work environment.

**Physical Demands**:
While performing the duties of this job, the employee is regularly required to talk or listen. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

**Position/Expected Work Hours**:
This is an exempt full-time position; days and hours of work are Monday through Friday, time to be determined. Occasional evening and weekend work may be required as job duties demand.
- **AAP/EEO Statement**_
- Diverse Facility Solutions, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Diverse Facility Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._
- Diverse Facility Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Diverse Facility Solution’s employees to perform their job duties may result in discipline up to and including discharge._

Pay: $65,000.00 per year

**Benefits**:

- 401(k)
- 401(k)