Operations Assistant Admin

1 week ago

Austin, United States Rasa Floors & Carpet Cleaning LLC Full time

**Position Title**: Operations Assistant Admin

**FLSA Status**: Full-time, non-exempt

**Reports To**: Operations/Installations Manager

**Schedule**: Monday through Friday, 8:00 am - 5:00 pm

**Position Summary**:The Operations Assistant/Admin contributes to the company’s overall success by providing essential administrative support to the operations department. This includes assisting with various administrative tasks to ensure smooth daily operations. This position will be responsible for the following duties and responsibilities:
**Essential Duties and Responsibilities**:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Assist with administrative responsibilities within the department
- Review work orders submitted by sub-contractors to ensure accuracy for billing purposes.
- Assist the Installation Manager in entering installer names into Company Software
- Scan all work orders for billing documentation.
- Conduct research for the open orders report at the end of each month.
- Process material returns to suppliers when necessary.
- Affix inventory tags to incoming inventory.
- Zero out tags for rolls under five feet
- Keep all forklift binders and first aid kits current and properly organized
- Interact with sub-contractor services regarding updates for new hires, direct deposit, address, etc

**Non-Essential Duties and Responsibilities**:

- Top of Form
- Ensure installations are completed according to schedule
- Process orders as necessary for subcontractors and/or the operations department
- Maintain the printing of inventory tags
- Order materials from suppliers when required
- Receive materials as needed
- Sell supplies to sub-contractors
- Maintain communication with sub-contractors
- Oversee and/or perform warehouse cleanliness duties (e.g., sweeping floors, arranging dumpster pickup, ensuring parking lot cleanliness)
- Coordinate the use of the branch training room; maintain the training room calendar and schedule meetings and appointments for the branch as needed
- Maintain and organize office supplies and samples (if applicable to branch needs)
- Perform general administrative duties such as filing (if applicable to branch needs)
- Occasionally drives to run branch errands
- Stay current with industry trends, best practices, and safety compliance

**Required Skills/Abilities**:

- Proficient communication skills: able to effectively communicate in both written and verbal form in the English language (bilingual in Spanish is a plus but is not required)
- Detail-orientated; able to multitask and manage time effectively in a fast-paced environment
- Adaptable and flexible
- Able to work independently and in a collaborative team environment
- Basic mathematical skills: able to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals

**Education/Experience**:

- One (1) + year industry and/or administrative experience

**Certifications, Licenses, Registrations**:

- Have and maintain a valid driver’s license

**Supervisory Responsibility**:

- This position has no supervisory responsibilities.

**Travel**:

- This position does not require any travel.

**Physical Demands**:The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.
- ** Strength**: employee able to lift and move 1-10 lbs. frequently and 11-25 lbs. occasionally
- ** Movement**: requires the employee to remain stationary for prolonged periods in front of the computer; requires repetitive use of hands to finger, handle, grip, feel, reach with hands and arms; employee occasionally required to stand, walk
- ** Audio**: employee able to hear, understand, and distinguish speech and/or other sounds; able to express or exchange ideas, to impart oral information to clients or the public, and to convey detailed, accurate spoken instructions to other workers
- ** Vision**: position requires close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

**Work Environment**:The work environment described here represents the environment an employee encounters while performing the essential functions of this job.
- New hire training is conducted in an office setting
- The job is in an office setting; Operations Assistant Admin’s share a large, open floor with a cubicle setting
- The role routinely uses standard office equipment such as computers and phones.
- The noise level in the work environment is usually moderate to loud

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