Finance Administrative Specialist

3 days ago

Naperville, United States EcoLab Full time

Nalco Water, an Ecolab Company, has an immediate need for a** Finance Administrative Specialist** in our Finance Commercial Execution Team department located in Naperville, IL.

This position operates under the direct supervision of the Finance Administrator Supervisor within a very fast paced environment. If you are a strong self-starter who can effectively prioritize, organize and multi-task, we invite you to apply. This is your opportunity to join a growing department offering competitive compensation and benefits.

The **Finance Administrative Specialist **will be primarily responsible for providing exceptional administrative & financial support for our sales field in North America and Canada, while collaborating with our internal departments. This position is a complex task-based job, requiring problem solving, multi-tasking, and strong organizational skills. The role will also require you to exercise judgment by making key decisions using resources available.

**What’s in it For You**:

- The opportunity to take on some of the world’s most meaningful challenges, helping make the world cleaner, safer and healthier - protecting people and vital resources.
- The ability to make an impact and shape your career with a company that is passionate about growth.
- The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.

**Main Responsibilities**:

- Set up Billing Arrangements and Special Pricing following specific guidelines set forth by the business.
- Maintain a workload for specific accounts designated by strategic business unit.
- Drive the invoicing process by communicating with all parties when information is needed (i.e. Billing Arrangement numbers, start & end dates, invoice and billing adjustment request information, and reference numbers).
- Maintain a team focused environment with a high level of engagement with all members of the Commercial Execution Team.
- Engage in problem solving by reading and processing requests and interpreting the data to provide appropriate recommendations.
- Develop strong relationships with key stakeholders within Nalco Water, Sales, Finance, and other internal departments to successfully maintain consistent billings.
- Assist & educate sales reps to stay compliant with corporate policies and procedures.

**Minimum Qualifications**:

- High School Diploma/GED
- 2 years of successful administrative support or technical sales support experience
- Experience in a fast-paced environment & meeting strict deadlines.
- Skilled in providing excellent customer service to internal and external customers.
- Familiarity and/or experience with SAP and CRM systems

**Preferred Qualifications**:

- Bachelor’s or Associates degree
- 4 years of successful administrative support or technical sales support experience
- History of working in a field that required autonomy and self-motivation.
- Strong ability to multi-task and prioritize work.
- Excellent written and oral communication skills
- Excellent organizational skills
- Strong work ethic and customer service skills

**Benefits**

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families. Click here to see our benefits.

**Covid-19 Vaccine Notice**

Due to local mandates and customer requirements, applicants for certain customer-facing positions must be fully vaccinated (which in some situations requires a booster if eligible), unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

**Americans with Disabilities Act (ADA)**

**Our Commitment to Diversity and Inclusion**
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of appli

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