Department Administrative Assistant

4 weeks ago

Carlsbad, United States Ionis Pharmaceuticals, Inc. Full time

Ionis Pharmaceuticals, Inc., is headquartered in Carlsbad, California, with offices in Boston, Massachusetts, and Dublin, Ireland. For more than 30 years, Ionis has been the leader in RNA-targeted therapy, pioneering new markets and changing standards of care with our novel antisense technology. Ionis currently has three marketed medicines and a premier late-stage pipeline highlighted by industry-leading cardiovascular and neurological franchises. Our scientific innovation began and continues with the knowledge that sick people depend on us, which fuels our vision to become the undisputed leader in genetic medicine, utilizing a multi-platform approach to discover, develop and deliver life-transforming therapies.

As the first company to fully harness the power of RNA technology for human therapeutics, Ionis’ platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. We are building upon our innovative research and drug development excellence to provide greater value to patients, and we are well positioned financially to deliver on our strategic goals.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees. We are interested in bringing together a diverse group of individuals with different skill sets and perspectives into this creative environment to be part of a productive and inclusive team. While acknowledging people are actively engaged in hybrid/remote work, we continue to invest time, money, and energy into making our workplace locations a place where our culture and employees can thrive. We believe engaging on a day-to-day basis, in person, builds solid and lasting relationships, and contributes positively to our culture and innovation. From the heart of our stunning Carlsbad campus, we aim to provide a central connection point for all our employees. These facilities give us the opportunity to connect cross-functionally, collaborate and to build on the success of our business as we continue to grow. Join us and experience our unique culture while you develop and expand your career.

**DEPARTMENT ADMINISTRATIVE ASSISTANT**

**SUMMARY**:
**RESPONSIBILITIES**:

- Assist leaders with their daily, quarterly, and annual scheduled duties, to include materials and setup
- Arrange meetings and conference calls including coordinating all meeting logistics, developing agendas, meeting materials, take attendance, etc.
- Manage and treat highly confidential information professionally and in accordance with expectation of leadership
- Anticipate team needs and proactively bring together appropriate people and resources to support leadership in addressing issues
- Maintain paper and online records and follow procedures for retention, protection, retrieval, transfer, and disposal
- Follow abstract/presentation deadlines and conference dates to make sure leadership is aware of upcoming events/deadlines
- Assist in creating publications, presentations, and materials as required for submissions
- Prepare and process expense reports
- Coordinate travel for departments and off-site visitors
- Prepare, maintain, and process KOL and consultant agreements, scope of work, travel expenses, and meeting agendas
- Manage online library of Scientific Publications
- Maintain collaborative and positive relationships with internal administrative team and external administrative partners
- Oversee responsibility for on-site and off-site events including meetings, happy hours, conferences, and team building events
- Reception coverage as needed
- Other duties as assigned

**REQUIREMENTS**:

- A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines
- Critical thinker who operates independently while demonstrating good judgment, an ability to be resourceful and proactive
- Consistently delivers a high quantity of high-quality work
- Resilient, open, and adaptable to change; embraces feedback
- Team player, who fosters collaboration and thrives in a fast-paced environment
- Strong verbal and written communication skills
- Ability to manage activities and schedules of multiple leaders with no supervision while maintaining strict confidentiality
- Excellent organizational skills, attention to detail and follow through to ensure outstanding execution
- Strong relationship building and interpersonal skills exhibiting patience, respect, and grace under pressure
- Shares appropriate information openly/transparently with co-workers and cross functional teams
- Displays a high degree of maturity, honesty, trust, and integrity
- Proficient in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint)
- Biotech experience preferred, but not required
- The position is not remote. It will be located in our headquarters building at 2855 Gazelle Court, Carlsbad, CA 92010.

Ionis offers an excellent benefits p

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