Administrative Assistant

4 weeks ago

Madison, United States Next Steps Community Services Full time

**Administrative Assistant - Next Steps Community Services**

**Location**:Madison, NH

**Supervises**:N/A

**Summary**:The Administrative Assistant is responsible to support the leadership team in maintaining and enhancing the operations of the programs.

**Duties/Responsibilities**:
**Administrative**:

- Be an effective team member and hold customer service and satisfaction to the highest priority
- Create, modify and improve various documents, forms, presentation training curriculum, org charts, flyers, newsletter, standard operating procedures, policies, etc. Word, Excel, PowerPoint and Publisher
- Create business cards and employee badges for all employees
- Perform the role of secretary at each of the agency’s committee meetings and or other meetings
- Arrange for successful meetings/trainings or other events including but not limited to: scheduling locations, food and or travel accommodation and or other special arrangements
- Provide support to the leadership team in completing special projects as assigned by the Executive Director
- Make purchases as directed such as office supplies, promotional items for staff appreciation and recognition activities
- Maintain and communicate on call schedules

**IT**:

- Maintain inventory and communicate with external vendors as directed

**Financial**:

- Create and maintain inventory lists for various items such as program furnishing and equipment, tools, etc.
- Maintain program vehicle inventory grids
- Maintain vendor lists for each program
- Create and maintain admissions grid for all intakes and discharges

**Training**:
**Secondary Responsibilities**:

- Perform other job-related projects and activities as requested or directed
- Be an effective member of the program team and larger Next Steps team
- Actively participate in all supervision sessions and use as a tool to continuously improve job performance and to grow and develop career
- Promote teamwork and establish and maintain positive, collaborative working relationships
- Embrace the agency’s mission and values. All actions enhance the services and reputation of Next Steps Community Services

**Work Environment**:The above descriptions are representative of those of an employee encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform these tasks.
- based environment including communications software using remote and file transfer protocols, proficient organizational skills with the ability to prioritize multiple tasks, flexibility to manage assigned workload in order to meet specified task deadlines, competent in operating and maintaining standard office equipment such as a multi-functional machine(copier/printer/scanner/fax), postage meter, etc.

**License/Requirements**: Valid Driver’s License

**EOE Statement**:_Next Steps Community Services assures equal opportunity and public access and, if necessary, affirmative action in all its policies regarding employment and provision of services. Next Steps does not discriminate in its hiring, programs, or policies based on race, color, creed, religion, ancestry, national origin, age, disability, sex, marital status, or sexual orientation._

Pay: $19.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance

Schedule:

- Day shift
- Monday to Friday

**Education**:

- High school or equivalent (required)

License/Certification:

- Driver's License (required)

Work Location: In person

  • Administrative Assistant

    7 days ago

    Madison, United States National Conference of Bar Examiners Full time

    The National Conference of Bar Examiners (NCBE) is a nonprofit organization that provides high-quality assessment products, services, and research for the benefit and protection of the public and the legal profession. We assist state courts and licensing authorities with fulfilling their responsibility to determine mínimal competence for entry to the legal...

  • Administrative Assistant

    4 weeks ago

    Madison, United States QPS Employment Group Full time

    Position Title: Administrative Assistant Wage: $21-$24/hour Shift: 1st Hours: 9am-3pm but flexible; TBD QPS is seeking an experienced Administrative Assistant for a leading U.S. consulting firm in the Madison area. In this role, you would be responsible for supporting company growth through administrative and marketing-related tasks. This company...

  • Administrative Assistant

    3 weeks ago

    Madison, United States QPS Employment Group Full time

    Position Title: Administrative Assistant Wage: $21-$24/hour Shift: 1st Hours: 9am-3pm but flexible; TBD QPS is seeking an experienced Administrative Assistant for a leading U.S. consulting firm in the Madison area. In this role, you would be responsible for supporting company growth through administrative and marketing-related tasks. This company...

  • Administrative Assistant

    7 days ago

    Madison, United States National Conference of Bar Examiners Full time

    Job DescriptionJob DescriptionSalary: The National Conference of Bar Examiners (NCBE) is a nonprofit organization that provides high-quality assessment products, services, and research for the benefit and protection of the public and the legal profession. We assist state courts and licensing authorities with fulfilling their responsibility to determine...

  • Administrative Assistant

    4 weeks ago

    Madison, United States QPS Employment Group Full time

    Position Title: Administrative Assistant Wage: $21-$24/hour Shift: 1st Hours: 9am-3pm but flexible; TBD QPS is seeking an experienced Administrative Assistant for a leading U.S. consulting firm in the Madison area. In this role, you would be responsible for supporting company growth through administrative and marketing-related tasks. This company...

  • Administrative Assistant

    3 weeks ago

    Madison, United States QPS Employment Group Full time

    Position Title: Administrative Assistant Wage: $21-$24/hour Shift: 1st Hours: 9am-3pm but flexible; TBD QPS is seeking an experienced Administrative Assistant for a leading U.S. consulting firm in the Madison area. In this role, you would be responsible for supporting company growth through administrative and marketing-related tasks. This company...

  • Administrative Assistant

    4 weeks ago

    Madison, United States Superior Landscape and Design Full time

    **Job Summary**: We’re looking for an organized and proactive Administrative Assistant to join our fun and growing landscaping team. This is a hybrid position that combines both remote and on-site work, providing flexibility while also allowing for essential face-to-face collaboration. You'll play a key role in keeping our operations running smoothly by...

  • Administrative Assistant

    2 weeks ago

    Madison, United States University of Wisconsin–Madison Full time

    **Job Summary**: **Responsibilities**: Administrative Assistant II (AD002) Administrative Assistant I (AD001) **Institutional Statement on Diversity**: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status,...

  • Administrative Assistant

    3 weeks ago

    Madison, Wisconsin, United States Spherion Full time

    We are looking for an Administrative Assistant for our client who offers financial services to public educators and their families. As an Administrative Assistant, you will use your administrative and customer service skills to provide excellent service to members and prospective members as well as perform a variety of internal clerical duties.Are you...

  • Administrative Assistant

    4 weeks ago

    Madison, Wisconsin, United States Spherion Full time

    We are looking for an Administrative Assistant for our client who offers financial services to public educators and their families. As an Administrative Assistant, you will use your administrative and customer service skills to provide excellent service to members and prospective members as well as perform a variety of internal clerical duties.Are you...

  • Administrative Assistant

    4 weeks ago

    Madison, United States University of Wisconsin–Madison Full time

    **Job Summary**: This Medical Program Assistant in the Department of Surgery assists faculty and other staff by coordinating their complex daily activities allowing them to complete the successful performance of their teaching, research, service, clinical, outreach, and administrative duties. This role requires excellent administrative, organizational, oral...

  • Administrative Assistant

    7 days ago

    Madison, United States Mariner Wealth Advisors Full time

    Overview: If you are looking to build your career with a firm that puts the client first by providing 360° advice designed to last, then Mariner Wealth Advisors is the right firm for you. We actively nurture the next generation of professionals, give back to the community and focus on building a diverse culture where everyone genuinely loves where they work...

  • Administrative Assistant

    4 weeks ago

    Madison, United States NextSteps Full time

    **Administrative Assistant - Next Steps Community Services** **Location**:Madison, NH **Pay**: Up to $20/Hr **Schedule**: Monday-Friday, Office Hours **Summary**:The Administrative Assistant (AA) is responsible to support the leadership team in maintaining and enhancing the operations of the programs. **Duties/Responsibilities**: **Administrative**: -...

  • Administrative Assistant

    4 days ago

    Madison, New Jersey, United States Drew University Full time

    Job DescriptionJob DescriptionDrew University seeks a highly motivated and professional Administrative Assistant to provide administrative support to the Department of Education as well as several academic programs. Reporting to the Chair of Education, the Assistant will join a collaborative team that supports faculty and students in Education programs. The...

  • Administrative Assistant

    2 weeks ago

    Madison, United States Mennenga Tax & Financial Full time

    We currently have an opening for a full-time, Administrative Assistant. We offer a friendly work environment and benefits. **Job duties include but not limited to**: - Prepare client reports using Excel and web-based programs - Perform administrative functions as needed including preparing and typing letters, coordinating mailings, fielding phone calls,...

  • Administrative Assistant

    1 month ago

    Madison, United States Cress Funeral and Cremation Service Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.  ResponsibilitiesReception responsibilities to include assistant families and visitors.Maintain...

  • Administrative Assistant

    4 days ago

    Madison, United States Cress Funeral And Cremation Service Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.ResponsibilitiesReception responsibilities to include assistant families and visitors.Maintain call...

  • Administrative Assistant

    3 weeks ago

    Madison, United States Cress Funeral and Cremation Service Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.  ResponsibilitiesReception responsibilities to include assistant families and visitors.Maintain...

  • Administrative Assistant

    2 months ago

    Madison, United States State of Wisconsin Full time

    **Introduction**: The Assembly Chief Clerk’s office is a nonpartisan legislative office that provides exceptional customer service to Representatives and their offices. Our objective is to assist Assembly offices with confidential guidance related to legislative, financial and administrative functions of the Wisconsin State Assembly. The Chief Clerk’s...

  • Administrative Assistant

    1 day ago

    Madison, United States State of Wisconsin Full time

    **Introduction**: The Assembly Chief Clerk’s office is a nonpartisan legislative office that provides exceptional customer service to Representatives and their offices. Our objective is to assist Assembly offices with confidential guidance related to legislative, financial and administrative functions of the Wisconsin State Assembly. The Chief Clerk’s...