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Accounts Payable Manager

3 months ago

Pomona, United States Western University of Health Sciences Full time

Reporting to the Vice President for Finance, the Accounts Payable Manager manages and supervises the Accounts Payable (AP) area of the University Financial Services & Treasury department. The position includes customer vendor relations and the administration of the Accounts Payable staff, which handles all disbursements. The AP Manager is expected to conduct themself in a manner befitting of the University’s professional conduct standards, working efficiently in a multi-faceted and dynamic work environment. The duties of an Accounts Payable Manager include addressing internal controls that mitigates inappropriate use of funds and complies with various policies and regulations. It supports the allocation of resources in order to process disbursements of University funds. One of the main objectives is to provide management support for all payments of the University’s funds including, but not limited to: vendor payments, employee reimbursements, student tuition refunds, other auxiliary vendor payments and medical center payments and refunds. This position will also monitor and provide support to ensure that all departmental priorities, accounting and reporting requirements and deadlines are being met. This position is also responsible for working collaboratively with various offices that includes Procurement, Auxiliary Services, support departments and the Colleges. The AP Manager will work closely with outside vendors, organizations, employees, and agencies, as appropriate.

Knowledge, Skills and Abilities

Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Must have solid accounting knowledge, including accounts payable knowledge.

2. Must have significant experience with processing in Concur or another similar enterprise Travel and Expense platform.

3. Strong interpersonal skills for interacting with vendors, clients, and executive management.

3. Ability to organize, plan, direct and make sound judgment decisions.

5. Excellent oral and written communication skills for communicating with support personnel and management.

6. Good presentation skills for educating internal clients on accounts payable policies and procedures.

Required Qualifications

Bachelor’s degree in accounting or related field is required.

Preferred Qualifications

List comments regarding work hours

Monday - Friday 8:00am - 5:00pm

Additional time as needed

Posting Date 04/24/2024 Closing Date Special Instructions to Applicants

Essential Job Duties

**Job Duty**
- 1. Oversees the accounts payable operations. The Accounts Payable Manager ensures that the University’s vendor and employee payment reporting systems (Banner and Concur) are functional, effective and adhere to senior leaderships’ directives, industry practices and accounting principles. Reviews daily and approves vendor payable amounts (invoice electronic approval queue) and works with finance and the accounting department staff to ensure that vendors are paid accurately and on time. The Accounts Payable Manager supervises the accounts payable staff in accordance with the organization’s policies and applicable laws. Ensures that all payments processed through accounts payable are in compliance with Federal, State, IRS and University policies and also meets audit standards and requirements.**Percentage Of Time**
- 25**Job Duty**
- 2. Support and oversee the activities in the Accounts Payable department by assisting in the daily functions of the department, as needed i.e. data entry, reconciliations, invoice sorting, AP inbox, research, etc. Assists in the review and approval of all travel and expense reports, university issued credit card monthly reconciliations and reimbursements to employees. Assists with collaboratively supporting the administration of the University’s travel and expense system (Concur). Leads in preparation and filing of yearly 1099-MISC and 1099-NEC forms. Maintains check registers and various control reports. Prepares and processes journal entries and performs position audits. Communicates with IT regarding Banner to resolve any issues regarding software. Trains the Accounts Payable staff on any software updates or Banner problems. Oversees and helps maintain and update recurring payments.**Percentage Of Time**
- 20**Job Duty**
- 3. Leads the accounts payable department in meeting its goals and ensuring the initiatives, priorities and functional decisions are adhered to. This includes developing a strategic plan and setting priorities that are in alignment to promote direction in achieving those goals. Monitors status and functions of day-to-day Accounts Payable office activities. Creates, develops, maintains and annually reviews all Accounts Payable policies, procedures and necessary guidelines.**Percentage Of Time**
- 15**Job Duty**
- 4. Collab