Administrative Manager

2 weeks ago

Annapolis, United States Nussbaum USA Full time

Job Overview:
**Key Responsibilities**:
**General Administration**:

- Guiding the organization’s activities as defined by the parent company.
- Identifying opportunities to improve NALI’s policies/ objectives.
- Ensuring NALI is operating securely and effectively.
- Preparing and reviewing operational reports.
- Leading and/or participating in meetings as required.
- Assisting managers in compiling annual budget information and reports.
- Maintaining all policies and procedures manuals,
- Training administrative staff reporting to AM.
- Monitoring and projecting staffing needs.
- Overseeing department budget planning and development.
- Performing clerical accounting and general office duties as needed.
- Developing effective relationships with cross-functional teams and departments.
- Ensure all legal and regulatory documents are filed and monitor compliance with Maryland as well as US laws and regulations.
- Handle HR-related duties including recruitment, training and employee relations.
- Coordinate and properly implement SAP related duties and responsibilities.

**Financial Management**:

- Develop and oversee financial procedures and systems.
- Handle budget preparation, financial forecasting, and cash flow management.
- Ensure compliance with accounting regulations and company policies.
- Manage payroll, invoicing, and other financial transactions.
- Provide regular financial reports and insights to the management team in Germany and in the US.
- Coordinate and lead in the preparation of financial reporting requirements including;
- Order intake
- Net Back Order book
- PBT analysis
- Margin analysis
- Assisting parent company in compiling annual budget information and reports
- Maintaining all policies and procedures manuals
- Coordinating with distributors of NALI
- Provide collection supervision and monitoring.
- Creating personnel folders for new hires.
- Monitoring and projecting staffing needs based on anticipated growth.

**Sales Administration**:

- Support the sales team in administrative tasks and client management.
- Maintain accurate sales records and prepare sales reports as needed.
- Assist in the development and implementation of sales strategies as established by the sales team(s) both in the US and Germany from an administrative perspective.
- Coordinate with the marketing and sales teams to align strategies and targets.

**General Administration**:

- Oversee daily administrative operations and office management tasks.
- Develop and maintain internal communication protocols and documentation processes.
- Handle HR-related duties including recruitment, training, and employee relations.
- Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.

**Process Improvement**:

- Identify areas for process improvement and develop innovative solutions.
- Implement new systems and processes to enhance efficiency and effectiveness.
- Train staff on new procedures and ensure adherence to established processes.
- Overseeing department budget planning and development
- Managing and maintaining all department databases
- Performing clerical accounting and general office duties as needed

*

**Problem Solving**:

- Independently resolve operational, financial, or administrative issues as they arise.
- Liaise with external partners, vendors, and consultants to address business needs.
- Provide strategic input and advice to the management team to drive business growth.
- Developing strong relationships with cross-functional teams and departments

**Qualifications**:

- Bachelor's degree in Business Administration, Finance, or a related field.
- Proven experience in financial management, administration, or a similar role.
- Strong analytical, problem-solving, and decision-making skills.
- Excellent organizational and time management abilities.
- Proficient in financial software and Microsoft Office Suite.
- Exceptional communication and interpersonal skills.
- Ability to work independently

Pay: From $109,156.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Annapolis, MD 21401: Relocate before starting work (required)

Work Location: In person

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