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Executive Assistant

3 months ago

Holland, United States Holland Aquatic Center Full time

**Holland Aquatic Center is seeking a part-time Executive Assistant to join our growing team**

**Primary Responsibilities**: The Executive Assistant is responsible for providing administrative support for the Executive Director and Management Team. Responsibilities include providing communication, coordinating and scheduling meetings, recording minutes, clerical support, monitoring/ordering business office equipment and supplies, supporting HACSPA Board meetings, and support for the HAC fundraising group. This position requires a high level of confidentiality, organizational skills, and excellent communication skills.

**Specific Responsibilities**:

- Performs basic office tasks, produces reports, composes correspondence, and drafts communication.
- Monitors, orders, and maintains proper inventory of business office supplies and equipment.
- Assists with schedules for internal and external meetings, and community spaces.
- Provides administrative support, as directed and prioritized by the Executive Director.
- Identifies facility needs and assist staff and guests in all areas of the facility, as needed.

**Essential Qualifications**:

- Excellent communication skills including the ability to interact effectively and communicate clearly with staff and the public.
- High level organizational skills, attention to detail, and accuracy.
- Ability to demonstrate mature judgment and reliable ethical behavior, particularly in the area of confidentiality.
- Ability to project a positive outlook, manner, and appearance.
- Associate degree in business, or comparable work experience.
- Knowledge of Microsoft including Outlook, Word, Teams, and Excel.
- Previous clerical experience in a business office and the ability to organize and manage several tasks simultaneously.
- CPR and First Aid Certification or ability to achieve certification within 60 days of hire.

**Preferred Qualifications**:

- Bachelor’s degree in business, or related field, is preferred.
- Bilingual in Spanish is preferred.

**Schedule**:
Part-time, hourly, 28 hours per week, variable schedule may be required to support administrative office needs.

**Job Type**: Part-time

Pay: $17.00 - $20.00 per hour

Expected hours: 28 per week

**Experience**:

- Microsoft Excel: 1 year (required)
- Microsoft Office: 1 year (required)

Ability to Commute:

- Holland, MI 49423 (preferred)

Ability to Relocate:

- Holland, MI 49423: Relocate before starting work (required)

Work Location: In person