Service Desk Specialist, Team Lead

4 weeks ago

Chicago, United States The University of Chicago Full time

Department

F&A ITS - Help Desk

About the Department

The University of Chicago's IT Services Department is an integral component of the institution, driving technological innovation and services. As a dynamic team of professionals, we continually strive for excellence in supporting the university's mission through advanced IT solutions and a strong commitment to improving employee relations, promoting diversity, equity, and inclusion, and aligning with the University's strategic goals.

Job Summary

**Responsibilities**:

- Timely, courteous, and polite customer interactions.
- An elevated level of problem-solving skills to resolve issues and problems, answer questions and concerns and determine ways to eliminate these issues in the future.
- Appropriately documents all interactions to capture accurate history of events to help minimize future issues.
- Creates, reviews, works with team to keep Service Desk support, onboarding, and operational documentation is current. Reviews knowledge base documentation for missing articles, updates, service and onboarding checklists.
- Provides coverage and team support beyond one’s normal schedule filling in for low staff levels, high call volume and/or complete required duties.
- Uses expertise and on-the-job experience to respond to complex user needs. Coordinates and reviews the work of IT (Information Technology) User Support staff to ensure appropriate solutions are provided.
- Assists with technical products and services to ensure the proper level of service is available moving forward, onboarding and operationalizing new staff, monitoring team schedule and adherence, and refining and developing first tier troubleshooting scripts.
- Uses expertise to simulate user problems to diagnose problems and resolve complex operating difficulties, develops troubleshooting scripts for the help desk. Proposes solutions to questions regarding system procedures, online transactions, systems status, and downtime procedures.
- Guides end-users through troubleshooting procedures. Performs upgrades to hardware and software, recommends systems modifications to reduce user problems. Maintains a troubleshooting tracking log to ensure timely resolution of problems. Ensures service level objectives are met for supported clients.
- Performs other related work as needed.

Minimum Qualifications

**Education**:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
- Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
- Certifications:

- Preferred Qualifications

**Education**:

- Associates degree or higher.

**Experience**:

- End user support experience in resolving issues and providing an elevated level of customer service.
- IT customer support within a research or academic environment.
- Leading teams, coworkers, or managing staff.
- Background with ITSM products.

Preferred Competencies
- Maintain strict confidentiality when working with sensitive information.
- Excellent decision making and problem-solving skills.
- Listen to client concerns, demonstrate client empathy, and remain humble during client interactions.
- Demonstrate initiative in the resolution of problems.
- Effective time management skills.
- Excellent organizational skills with emphasis on detail and follow-through.
- Excellent listening skills with the ability to empathize and focus on client service.
- Communicate technical information to a non-technical audience in a clear and coherent manner.

Working Conditions
- Standard office environment.

Application Documents
- Resume/CV (required)
- Cover Letter (required)

Job Family

Information Technology

Role Impact

Individual Contributor

FLSA Status

Non-Exempt

Pay Frequency

Biweekly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an

Affirmative Action/Equal Opportunity/Disabled/Veterans

and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the

University's Notice of Nondiscrimination.

Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude Unive

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