Office Administrative Assistant

2 weeks ago

Moline, United States Mainstream Home Improvement Full time

**Office Administrative Assistant Position at Mainstream Home Improvement, Moline**
Mainstream Home Improvement, a leader in the home improvement industry located in Moline, Illinois, is seeking a dedicated Office Administrative Assistant to join our dynamic team. This role is integral to our operations, providing crucial support to our office staff and ownership contributing to the efficiency and effectiveness of our business processes.
- **Position Overview**:
As the Office Administrative Assistant/Manager, you will be the backbone of our office, ensuring smooth operations on a daily basis. Your role will encompass a wide range of responsibilities, from office operations and handling correspondence to supporting our sales and service teams with administrative tasks. This position offers an excellent opportunity to develop your skills in a supportive and fast-paced environment.
- **Key Responsibilities**:

- Serve as the first point of contact for visitors and callers, offering exceptional customer service and directing inquiries as necessary.
- Schedule and coordinate meetings, appointments, and events.
- Assist with the preparation of reports, presentations, and correspondence.
- Maintain filing systems, both electronic and physical, ensuring information is organized and easily accessible.
- Support the accounting department with invoicing, expense tracking, and other financial administration tasks.
- Assist sales and service teams with administrative support as needed.
- Implement and maintain procedures/office administrative systems to improve efficiency.
- Handle sensitive information with confidentiality.
- Tasks as assigned by ownership.

**Qualifications**:

- Proven experience in an administrative assistant or office manager role.
- Strong organizational and time management skills, with the ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google's suite and ability to quickly learn new software.
- A proactive approach to problem-solving with strong decision-making capabilities.
- High school diploma required; further education or certification in Business Administration or a related field is preferred.
- Ability to work independently and as part of a team.

**Why Join Mainstream Home Improvement?**
- Be part of a respected company with a solid reputation in the home improvement industry.
- Work in a supportive, team-oriented environment where your contribution is valued.
- Opportunities for professional growth and development.
- Competitive compensation package.

**Administrative Assistant Position at Mainstream Home Improvement**

**Key Job Requirements**:

- ** Clean Background Check**: Must pass a comprehensive background check to ensure the safety and integrity of our workplace.
- ** Valid Driver's License**: A valid driver's license is required with reliable transportation.
- ** Experience in a Related Role**: Previous experience as an administrative assistant, office assistant, or in a similar role is preferred. This experience should include responsibilities such as scheduling, communication management, report preparation, and support of day-to-day office operations.
- ** Education**: A high school diploma or equivalent is required. Additional certifications or training in administrative tasks, office technology, or related fields are a plus.
- ** Solid Work History**: Demonstrated stability and reliability in previous employment, reflecting a strong work ethic and commitment to job responsibilities.

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