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Supply Chain Coordinator

3 months ago

Madison, United States Oakwood Village Full time

**Position Overview**

The Supply Chain Coordinator has ownership of placing orders, receiving shipments, and maintaining product inventory levels. This role is also responsible for coordinating deliveries of supplies across campus and providing exceptional customer service to staff and residents. Supply Chain Coordinator is an active position that involves walking throughout a large campus, lifting boxes and light computer work.

The position reports to the Sr. Supply Chain Manager

**Essential Responsibilities**
- Fully embraces a culture of hospitality and teamwork by living the Oakwood Core Values:

- **Compassion**: We care deeply about the people we serve and the people we work with on a daily basis. We work together to help one another.
- **Faith**: We have a commitment to remain true to the vision and mission of Oakwood.
- **Inclusion**: We include everyone. We welcome opinions and strive to consider different perspectives to create fair, welcoming, and accessible experiences for all.
- **Integrity**: We work to be transparent and fair. We act with honor and respect for our residents, their families, and our co-workers.
- **Dedication**: We care about the people we serve and work with on a daily basis. We are dedicated to providing superior service to one another and our community.
- Receives and distributes equipment, supplies and other materials. Ensures cost effective purchasing through comparative product pricing. Creates and places orders for tools and supplies used across campus.
- Manages inventory levels for specified product categories.
- Orders minor equipment as needed.
- Organizes procurement cycles, maintains adequate levels of supply inventory and monitors supply usage.
- Receives and verifies all incoming merchandise for quantity, quality and price accuracy and resolves variances.
- Serves as point for all incoming material/supplies and communication with staff regarding the delivery of their items.
- Maintains an up-to-date supply database. Documents and enters nursing department and resident use of supplies, new products and prices, and all related changes into purchasing system (WorkPlace).
- Demonstrates0 proficient knowledge of basic receiving, purchasing procedures and regulations, including dangerous goods and receiving precautions.
- Processes orders in an efficient manner to adhere to minimum order requirements.
- Works with vendors, Oakwood staff, and finance team to review monthly billings for rented medical equipment and supplies, monthly resident usage of chargeable supplies, and any other tasks needed to insure timely reporting of supplies and equipment usage.
- Works with Supply Chain Team on regular projects to monitor costs, product usage and needs of staff and residents.
- Distributes/delivers supplies to appropriate areas of Oakwood.
- Builds vendor relationships, manage returns, and maintain vendor files.
- Organizes effectively to stock and organize inventory.
- Participates in annual inventory with Supply Chain Team.
- Other duties as assigned.

**QUALIFICATIONS**
- Understands supply ordering processes.
- Proficient in performing basic data entry in a database.
- Embraces continuous improvement and working in a collaborative environment
- Conveys excellent teamwork and communication skills
- Commits to serving and supporting residents and business partners
- Exercises sound judgment; makes recommendations for progress and sound business decisions.
- Understands, supports, and follows organizational policies and procedures
- Consistently accurate and detail oriented.
- Multi-tasks and organizes/prioritizes workload to meet deadlines.
- Performs inventory control processes and physical count techniques.
- Committed to learning medical supplies, operational supplies, and equipment to best serve residents and business partner.
- Reads and understands Material Safety Data Sheets for all products and supplies ordered

**Requirement**

**Frequency**

Lift

Up to 25 lbs. frequently; over 50 lbs. occasionally

Carry

Up to 25 lbs. frequently; over 50 lbs. occasionally

Reach

Above shoulder height frequently

At shoulder height frequently

Below shoulder height frequently

Push/Pull

Up to 25 lbs. frequently; over 50 lbs. occasionally

**EXPERIENCE, EDUCATION, AND/OR TRAINING**
- Minimum of a high school diploma or equivalent is required.
- Minimum of 2 years’ experience in purchasing, receiving or inventory control of supplies strongly desired.
- Basic Microsoft Office product experience (Outlook, Excel, Word, and MS Teams)