Office Specialist I

4 weeks ago

Augusta, United States State of Maine Full time

**Department of Administrative and Financial Services - Security and Employment Service Center**:
**Job Class Code**: 6590**
**Grade: 16 (Confidential)**
**Salary: $41,392 - $57,324**
**Location: Augusta, ME**:
**Opening Date**: April 26, 2024**:
**Closing Date: May 10, 2024**:
The Department of Administrative & Financial Services is an innovative organization that coordinates a number of central services for agencies within Maine State Government. The Employment and Security Service Center (SESC) provides financial and human resource services to the departments of Labor; Public Safety; Professional and Financial Regulation; and Defense, Veterans and Emergency Management. Financial services provided by the Service Center include accounting and financial processing, cash management, budget development and monitoring, financial analysis, grant management, legislative support, and administrative functions.
- This work is performed under limited supervision, is based in Augusta, Maine, and may be eligible for a hybrid remote work schedule which will include a minimum of one day per week in the Service Center office._

**_ In this role, you will:_**
- Organize position postings, schedule interviews, draft offer letters, and complete required HR forms for new employees.
- Track performance review dates and implement an effective reminder system.
- Request access to various systems for users.
- Order supplies and computer equipment.
- Take meeting notes and follow up with action items.
- Assist with the development of a robust procedure manual.
- Ensure compliance with records retention requirements.
- Research options for purchases.
- Complete the procurement process for service center contracts.

**_If you possess superb organizational skills, communication skills, and believe in the strength of teamwork, this job is for you. Preferred skills and knowledge include: :_**
- Ability to conduct research, gather information, and analyze results to reach a conclusion.
- Ability to oversee and maintain inventory/supplies.
- Ability to write clear and comprehensive reports and other relevant documents such as training documents and manuals.
- Ability to develop and recommend new work methods and administrative policies/procedures.
- Ability to construct meeting agenda, take minutes and follow up with action items as necessary.
- Ability to understand and promote management goals as they affect day-to-day operations.

**_Minimum qualifications:_**

**_Contact information:_**

**_ Application Instructions:_**

**_ Benefits of working for the State of Maine:_**

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

- Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
- Retirement Plan - The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.
- There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role._
- As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics._
- If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasona

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