Academic Program Assistant
3 weeks ago
**Responsibilities**:
- Oversee and assist with academic program activities, including scheduling, coordinating meetings, and facilitating the hiring process.
- Manage the student worker hiring timeline, from setting internal deadlines to completing onboarding processes, while maintaining accurate program records.
- Communicate biweekly timekeeping policies to student workers, approve timesheets in Workday, and address any policy violations or pay issues.
- Contribute to the creation and dissemination of student worker training materials, acting as a resource for programmatic knowledge.
- Assist in event planning and coordination, from retreats to academic gatherings, ensuring compliance with policies and effective vendor liaison.
- Support travel arrangements, adhere to budget and policy guidelines, and manage routine financial transactions with attention to detail.
- Draft and coordinate the production and distribution of program communications, including newsletters and academic notifications.
- Address general maintenance, health, safety, and facility concerns, ensuring a safe and conducive working environment.
- Monitor training completions, identify training needs, and assist in the development and implementation of new modules.
- Undertake additional administrative and clerical duties to support the overall success of the program.
This role requires a proactive, detail-oriented individual with strong organizational and communication skills, capable of multitasking and meeting deadlines in a fast-paced environment.
This position is on a hybrid schedule with 4 days on campus and one day remote.
Required Applicant Documents
- Resume/CV
- Cover Letter
These documents may be submitted as one PDF. Applications will not be considered complete without these documents.
Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years
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