Administrative Specialist- Director of Finance

2 weeks ago

Pottstown, United States Owen J. Roberts School District Full time

JobID: 396

**Position Type**:
Secretarial/Clerical/Administrative Specialist**Date Posted**:
5/20/2024**Location**:
Warwick Building**Closing Date**:
Until filled

POSITION TITLE: Administrative Specialist
- Director of Finance Office
- DATE: May 2024
- REPORTS TO: Director of Finance
- LOCATION: Warwick Building
- FLSA STATUS: Non-Exempt
- POSITION GOAL: Provide administrative and clerical support for the Director of Finance and Business Office.
- ESSENTIAL DUTIES & RESPONSIBILITIES:

- Provide administrative support to the Director of Finance.
- Provide administrative and clerical support to the Business Office, including typing correspondence, maintaining filing systems (including electronic files), and receiving mail and distributing as necessary.
- Prepare accounts receivable invoices as directed for COBRA and miscellaneous charges.
- Enter approved budgetary transfers.
- Verify amounts of cash and checks to be deposited (generated from District buildings including the Business Office deposits) and prepare the deposits along with a list of daily cash receipts.
- Verify accounts payable checks against the related vouchers and prepare for mailing.
- Coordinate and maintain building office equipment, including supplies, paper, and monthly meter readings, and act as Key Operator for the machines.
- Act as backup for the Accounts Payable/ Purchasing Specialist and the Accounting Assistant.
- Enter electronic (debit/credit card receipts) and wire deposits in finance software system.
- Process procurement card payments of approved accounts payable invoices.
- Order and distribute general supplies for the Business Office
- Provide general support to all Business Office functions as needed.
- Maintain the highest level of ethical behavior and confidentiality of district information.

QUALIFICATIONS:
- High School diploma or equivalent required. General business training/degree and related experience preferred.
- Proficient administrative skills, including organizational skills and the ability to meet deadlines.
- Strong verbal and written communication skills.
- Detail oriented with the ability to perceive data inconsistencies.
- Proficient computer skills including word processing, spreadsheets and database.
- Ability to demonstrate diplomacy when dealing with community members, parents, teachers, staff and external contacts, and to maintain confidentiality.
- Submission of PA School Personnel Health form.
- Current Act 34, Act 151 and Act 114 clearances.
- This position description does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position-related duties as requested by the supervisor. Please see attached job description for details of full responsibilities.
- TERMS OF EMPLOYMENT:

- 12 months, 8 hours per day.
- Hourly rate starting at $24.00- $32.00 per hour; pay based on experience and/ or education.
- Salary and benefits according to the agreement between the Board of School Directors and the Confidential Employees.

The Owen J. Roberts School District is an equal opportunity employment, educational and service organization.
- JobID: 396

**Position Type**:
Secretarial/Clerical/Administrative Specialist**Date Posted**:
5/20/2024**Location**:
Warwick Building**Closing Date**:
Until filled

POSITION TITLE: Administrative Specialist
- Director of Finance Office
- DATE: May 2024
- REPORTS TO: Director of Finance
- LOCATION: Warwick Building
- FLSA STATUS: Non-Exempt
- POSITION GOAL: Provide administrative and clerical support for the Director of Finance and Business Office.
- ESSENTIAL DUTIES & RESPONSIBILITIES:

- Provide administrative support to the Director of Finance.
- Provide administrative and clerical support to the Business Office, including typing correspondence, maintaining filing systems (including electronic files), and receiving mail and distributing as necessary.
- Prepare accounts receivable invoices as directed for COBRA and miscellaneous charges.
- Enter approved budgetary transfers.
- Verify amounts of cash and checks to be deposited (generated from District buildings including the Business Office deposits) and prepare the deposits along with a list of daily cash receipts.
- Verify accounts payable checks against the related vouchers and prepare for mailing.
- Coordinate and maintain building office equipment, including supplies, paper, and monthly meter readings, and act as Key Operator for the machines.
- Act as backup for the Accounts Payable/ Purchasing Specialist and the Accounting Assistant.
- Enter electronic (debit/credit card receipts) and wire deposits in finance software system.
- Process procurement card payments of approved accounts payable invoices.
- Order and distribute general supplies for the Business Office
- Provide general support to all Business Office functions as needed.
- Maintain the highest level of ethical behavior and confidentiality of district informa

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