Administrative Assistant

4 weeks ago

Perkasie, United States Armitage Interiors Full time

**Key Responsibilities**:
1. **Office Management**:

- Greet visitors and clients in a professional and friendly manner.
- Maintain office supplies inventory and place orders when necessary.
- Ensure the office is organized, clean, and presentable at all times.

2. **Project Coordination**:

- Assist project managers with scheduling, documentation, and client communications.
- Prepare and distribute project proposals, contracts, and invoices.
- Track project timelines and deadlines to ensure timely completion.
- Coordinate with subcontractors, suppliers, and other stakeholders as needed.

3. **Client Relations**:

- Respond to client inquiries and provide timely and accurate information.
- Schedule client meetings and appointments for design consultations, site visits, and presentations.
- Maintain client database and update client records as necessary.
- Assist in preparing presentations and marketing materials for client meetings.

4. **Administrative Support**:

- Assist with bookkeeping tasks, including invoicing, expense tracking, and payroll.
- Prepare reports, presentations, and other documents as requested.
- Organize and maintain digital and physical filing systems.
- Assist with special projects and other tasks as assigned by management.

**Qualifications**:

- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Proven experience as an administrative assistant or office admin assistant.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Knowledge of the residential design build industry is a plus.

**Competencies**:

- Attention to detail
- Problem-solving skills
- Time management
- Customer service orientation
- Adaptability and flexibility
- Teamwork and collaboration
- Professionalism and integrity

**Benefits**:

- Competitive salary
- Health, dental, and vision insurance
- Retirement savings plan
- Paid time off and holidays
- Professional development opportunities

Pay: $20.00 - $24.00 per hour

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Perkasie, PA 18944 (required)

Work Location: In person

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