Chief of Staff

3 weeks ago

Washington, United States Mind & Life Institute Full time

**Title**: Chief of Staff & Director of Finance

**Reports to**: President

**Location**: Charlottesville, VA / Washington, D.C. area

**Schedule**: Monday - Friday, 9am - 5pm

**Status**: Full Time - Exempt (40-hour work week with full-time benefits)

**Compensation**: Salary range: $175,000 - $195,000

**Benefits**: Hybrid In-Person and Remote, Group Health and Dental Insurance, Short-Term and Long-Term Disability Insurance, Vision Insurance, 403(b) Plan, Profit-Sharing Plan, Paid Time Off, and Retreat Time Off

**Position Summary**:
The Chief of Staff & Director of Finance will play a critical role in partnering with the leadership team in strategic decision-making and organizational performance improvement. This position provides high-level strategic & financial analysis support to the President, keeps the President abreast of current issues, and makes judgments and decisions on behalf of the President on a regular basis. The role facilitates effective organizational processes, supports a joyful and collaborative work climate, and contributes to the overall health of the organization.
- Strategic Counsel_
- Supports and champions Mind & Life’s organizational culture and models Mind & Life’s values: integrity, compassion, curiosity, excellence, and inclusion.
- With the President, sets organizational performance indicators, holds quarterly learning events focused on organizational performance, and drives culture change toward a focus on organizational impact vis a vis the organization’s purpose.
- Translates strategic ideas into actions, processes, and easily consumed visuals.
- Chief of Staff_
- Promotes a healthy work environment and team connectedness across the organization.
- Leads coordination with other Directors to ensure efficient processes and workflow throughout the organization.
- Ensures all direct reports are working efficiently and to their full potential and positively engaged in their job functions.
- Accounting and Finance_
- Analyzes and presents financial reports provided by the organization’s external accountant.
- Assists the external accountant in budgeting and planning preparation in conjunction with the President and department heads.
- Manages the outside investment advisors to ensure stated investment policies are followed in collaboration with the Board Investment Committee.
- Analyzes the potential of different earned revenue options and makes recommendations.
- Advancement_
- Helps prioritize donor meetings and further Advancement objectives
- Works with Advancement Team as related to executive-level responsibilities and priorities including:

- Stewardship of donors.
- Supporting the annual appeal.
- Impact communication and presentation.
- Executive Administration_
- Strategically aligns the President's prioritization and time management with top financial, administrative, and outward-facing priorities.
- Anticipates the needs of the President and the organization. Handles the pressure and complexities that arise within a fast-moving, challenging environment.
- Maintains positive working relationships with all MLI colleagues and the broader MLI community, and serves as a bridge to the President as appropriate.
- Board of Directors and Steering Council_
- Participates in Board of Directors and Steering Council meetings as well as other groups and meetings led by the President.
- Manages the coordination, creation, and distribution of the Board Book, along with the President’s Executive Assistant.
- Completes other tasks and assignments as requested by the President._
- Maintains positive working relationships and participates in promoting positive culture with Mind & Life team and broader Mind & Life community._

**Qualifications**:

- Keen analytic, organization and problem solving skills that support and enable sound decision making
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- Strong understanding of unrestricted and restricted fund accounting.
- Ability to translate financial concepts to and effectively collaborate with programmatic and fundraising colleagues who do not have finance backgrounds.
- A track record in grants management is helpful.
- Tech-savvy with experience in accounting and financial reporting software.
- Facilitation skills to plan and execute group experiences into productive outcomes. (Ideal)
- An accessible, visible, and flexible management style that inspires trust and confidence in staff.
- Able to maintain strict confidentiality and discretion.
- Embodies personal qualities of integrity, kindheartedness, and credibility.
- High level of self-awareness and emotional intelligence.
- Multicultural awareness and appreciation of diversity.
- Strong commitment to the mission and values of the Mind & Life Institute.

**Level of Education and Professional Licenses / Experience Required**:

- Bachelor’s Degree required; MBA o

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