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Accountant Associate

4 months ago

Stamford, United States Katalyst Healthcares & Life Sciences Inc Full time

**Job Summary**:
This role is responsible for performing accounts payable and disbursements tasks, coordinating activities internally and externally, handling vendor inquiries, and various other functions within the department.

**Primary Responsibilities**:
Accounts Payable
- Process accounts payable transactions accurately.
- Contact internal customers and vendors regarding any issues with invoices and follow up on any discrepancies.
- Answer inquiries about payments and invoices, statements, and other requests for payment.
- Resolve invoices detained in exception processing.
- Assist other individuals outside of A/P that use Zycus for reviewing & approving invoices.
- As system issues arise, will be responsible for fully documenting issues and submitting to the IT department.
- As issues are resolved, will be responsible for testing the resolutions, and updating documentation.
- Add existing and new vendors for electronic payment using Zycus/SAP, which includes entering vendor banking instructions and payment method fields in the Vendor Master.
- Maintain all customers and vendor-related master data in Zycus/SAP ensuring adherence to Purdue policy, as well as IRS regulations.
- Perform vendor Tax ID Number matching on IRS website prior to setting up vendors.
- Perform vendor review and cleansing in preparation for 1099 IRS reporting.
- Audit checks when requested and audit all wire transfers to ensure accuracy and appropriate sign-off authorization.
- Coordinate and review offshore T&E expense report audits to ensure compliance with Purdue policy and IRS expense reporting regulations.
- Compile reports analysis - includes monthly metrics, ad hoc reporting, and T&E analysis.
- Run monthly Sales Gallery uploads and Vendor master file downloads for analysis.
- On a weekly basis, validate customers Control Substance Registration Certificate with the DEA active registrants list.
- Assist Associate Director with developing departmental objectives.
- Develop and update department Standard Operating Procedures (SOPs) ensuring internal controls are not compromised. Keep SOPs up to date with all current procedures; remain current with internal controls best practices and tests internal controls periodically.
- May perform other administrative tasks to support the Finance department.

**Education and Experience**:

- Bachelor’s degree in Finance/ Accounting or equivalent experience
- At least three (3) years of accounts payable / accounting experience

**Necessary Knowledge, Skills and Abilities**:

- Extensive knowledge of accounts payable processes
- SAP ERP experience required; SAP and/or Zycus procurement system experience preferred
- Must possess strong organization, communication, and interpersonal skills

Pay: $30.50 - $32.00 per hour

Experience level:

- 3 years

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 3 years (required)

Work Location: In person