Executive Administrative Assistant

7 days ago

Winter Haven, United States Youth For Christ of Polk County, FL Full time

**Position Summary**
The **Executive Administrative Assistant** will provide direct support to the Executive Director in routine office duties such as meeting scheduling, board meeting preparation, mailings, bookkeeping, stakeholder communication, social media and website updates, event planning, etc. Duties and responsibilities will be tailored to the individuals strengths as a part of the administrative team.

We are seeking a motivated, professional who is looking to impact his or her community.

You will enjoy:

- Flexible Hours
- Amazing Workplace Culture
- Work-life Balance
- Fulfillment of Your Calling and Purpose

**Essential Functions**
Our organized and proactive Office Assistant will assist the Executive Director, staff members, and volunteers through:

- Bookkeeping & Payroll (Quickbooks)
- Donor & Database Management
- Assist With Event Planning
- Assist Executive Director in Fundraising Efforts
- Partner and Board Member Communications
- Being a change agent

**Spiritual Responsibilities**
Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

- Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
- Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
- Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
- Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression. YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.

**Fundraising Responsibilities**
All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to— extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts, sending letters, handwritten notes, personal calls, and personally ministering to donor contacts.

**Knowledge & Skills**
- Positive Attitude
- Attention to Detail
- Problem-solving
- Working Knowledge of Quick Books
- Willing to Learn and Champion Donor Management Database
- Lifelong Desire to Learn
- Willing to Demonstrate and/or Possesses the Following:_
- Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
- Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust).
- Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie).
- Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
- Seeks authentic Christ-Centered relationships with people of various backgrounds, fosters an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy for those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity).

**Credentials & Preferred Education**
- High School Required
- 3+ Years of Administrative Experience Preferred
- History of Quickbooks Experience Preferred

**EOE Statement**
YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, Youth For Christ incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry.

We seek to create a workplace that is intentional about Kingdom Inspired Diversity.

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