Agency - Documentation Control Clerk Ii

3 weeks ago

Ronkonkoma, United States Advanced Energy Industries, Inc Full time

This temporary position is responsible for data clean up and BOM restructuring for data transfer, processing documents and /or Engineering Change Orders (DCO / ECO) maintaining control over records that are part of the Quality System and ensuring document and record control procedures follow ISO.

**RESPONSIBILITIES**:

- Reviews data
- Performs data entry to restructure BOM’s
- Adheres to configuration control requirements, processes and procedures as well as perform ongoing configuration audits
- Works with other departments on continuous improvement of the Enterprise Change Order (ECO) process
- Plays a key role with the implementation and maintenance of Product Data Management (PDM)
- Enforces Copy Exact policy and any other applicable policies
- Uses Configuration Management guidelines to coordinate the flow and completion of documentation associated with ECO’s and Deviations Reviews
- Coordinates with other departments in facilitating ECO’s and tracks to ensure that they are complete in a timely manner for all product changes
- Releases original issues of product data
- Releases parts and documents to production (in ERP system)
- Conducts verification on implemented ECO to ensure redline of intended change matches what was specified on the ECO request and/or obtains verification from engineers.
- Provide administrative support
- Other duties as assigned

**WORK ENVIRONMENT**:

- Works in standard office environment and uses general office equipment (telephone, PC, copier
- scanner - etc.)
- Overtime may be required

**QUALIFICATIONS**:

- Excellent data entry skills
- Attention to detail
- Strong computer skills with the ability to adapt existing computer skill set to new computer programs
- Must display a high level of professionalism working with all levels of personnel
- Uses personal judgment with tact and diplomacy to resolve problems with limited instruction
- Ability to work well with mínimal supervision
- Handles multiple priorities throughout the day
- Works well with interruptions
- Ability to effectively manage a workload in a stressful or system-critical environment
- Displays a team approach to responsibilities while balancing multiple tasks
- Ability to manage priorities and demonstrate a high level of initiative
- Knowledge of Copy Exact, ECO forms and documents (e.g., bill of material, ECR’s, engineering change notification)
- Experience with software programs including MS Office, ERP and Adobe Acrobat

**EXPERIENCE**:

- Minimum of one year of experience in Document Control or related fields such as production planning, material control, records and information management
- Experience coordinating with different configuration control activities
- Experience in documentation and engineering drawing control, and distribution processes
- Excellent communication skills, both verbal and written

**EDUCATION**:

- High School diploma or GED

**COMPENSATION**:

- As required by multiple state pay transparency laws, Advanced Energy provides a reasonable range of compensation for each job posting. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific office location. The range of starting pay for this role is $ to $ per year._

**BENEFITS**:
As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, and discounted Employee Stock Purchase Plan.

In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In the U.S., we offer a rich benefits package that includes:

- Medical - 4 different health care plan options, dental, and vision
- Short and long-term disability and life insurance
- Health savings and flexible spending accounts
- Generous time off policy starting with 3 weeks of paid vacation, 7 days of paid sick time, and 12 paid holidays
- 8 hours of paid volunteer time off
- 8 weeks of paid parental leave for both Moms and Dads
- Company matched 401(k)
- Tuition reimbursement
- Expanded mental health coverage and employee assistance programs
- Other voluntary benefits include voluntary options such as critical illness, accident and hospital indemnity, pet insurance, identify theft, and legal assistance

**Advanced Energy is committed to diversity in its workforce including Equal Employment Opportunity for Minorities, Females, Protected Veterans, and Individuals with Disabilities.

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