Vehicle Specifications Analyst

4 weeks ago

Des Plaines, United States Wheels, Inc. Full time

Job Description:
Wheels, Inc.

**Job Description**:
Job Title: Vehicle Specifications Analyst

Department: Vehicle Operations - Acquisitions

Reports To: Manager, Manufacturer Specifications, Pricing, & Incentives

Prepared Date: April 2024

Approval-Dept. Mgr./Dir.: Sheryl Sawyers, AVP, Acquisitions

Approval-Dept. Head: Steve Wolff, SVP, Operations

Approval-H.R.:
JOB OVERVIEW

The Vehicle Specification Analyst is responsible for the capture, interpretation, and maintenance of manufacturer’s vehicle specification data as well as the interface to key related processes. The VSA is also responsible for reconciling OEM invoices and assisting with the research and resolution of ordering issues.

KEY RESPONSIBILITIES
- Initial Model / Pricing setup process
- Process incoming data files
- Identify and make required manual changes or additions to the data
- Ensure quality control by testing selected catalog vehicles and certifying vehicle data as being ready for ordering to include:

- Base model specifications and pricing
- Maintenance of current and historical pricing in accurate timelines to support price protection and invoice reconciliation
- Standard, available, and package equipment codes, descriptions, and pricing
- Interior and exterior color and trim
- Technical specifications
- Acquisition related financial components
- Manufacturer specific special order codes
- Government, municipal, and/or utility bid codes, descriptions, and related pricing
- All related business rules (edits and associations) between the above as well as transmission specific detail
- All of the above to be processed within department standard operating procedural guidelines for turnaround time and accuracy
- Identify, record, communicate, and facilitate the resolution of data discrepancies
- Manage incoming data files on a daily basis via the change management process.
- Identify and communicate any changes requiring updates to be made to existing quotes, orders, or templates.
- Daily management of manufacturer invoice reconciliation process to include:

- Factory invoice reconciliation
- Corrections to vehicle database as required
- Corrections to client specific business parameters as required
- Setup and management of bypass codes and amounts
- Partner with the MPIC analysts in the researching of invoice discrepancies and order history, and contacting the manufacturers and/or dealers to obtain information.
- Cross-train to support multiple manufacturer lines, both U.S. and Canadian

Required Applications
- Vehicle Catalog Maintenance
- Factory Invoice Maintenance
- OEM Order Maintenance Systems
- Quest
- Outlook
- Chrome
- Word / Excel / Access

SKILLS/COMPETENCIES
- Good analytical skills with particular focus on attention to technical detail
- Detail and process oriented
- Excellent verbal and written communication skills, including the ability to summarize complicated issues
- Good organizational and time management skills
- Perform various duties and adjust to changes in priorities
- Understanding of general office practices
- Customer Service skills
- PC skills

EDUCATION and/or EXPERIENCE
- High School diploma or equivalent required.
- College graduate preferred.
- 1-2 years experience in a position requiring a high level of attention-to-detail strongly preferred.

PHYSICAL DEMANDS

The Vehicle Specifications Analyst will typically spend a good percentage of their time using a PC. Additionally, there will be occasions where telephone contact is required.

EEO Statement

Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.

Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

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