Property Assistant

4 weeks ago

Sacramento, United States Lincoln Property Company Full time

Reporting to the General Manager & Assistant Property Manager, employee will perform accounting, administrative, operations and tenant relations duties. Success in this position results in maintaining a high level of client satisfaction.

**Responsibilities**:

- Respond promptly to tenant concerns and requests
- Monitor tenant service requests to completion, conducting tenant follow-up and preparing work order reports as required
- Facilitate conference room reservation requests
- Responsible for new tenant transition program
- Maintain building and tenant signage
- Tenant Billing: Process work order billing and prepare upload for service requests from work order system to accounting software
- Process invoice payments via Workspace
- Maintain purchase order tracking spreadsheet
- Respond to vendor requests and concerns
- Maintain certificates of insurance for vendors and Tenants: review certificates for accuracy, conduct follow-up communication for inaccurate/missing certificates
- Maintain tracking reports and distribute to building staff
- General office functions, including spreadsheet creation, document copying, telephone calls, create/maintain form letters and mail merge record and supply ordering
- Maintain document file system for tenants, leasing, construction, building, employees and accounting
- Prepare tenant memos and assist with coordination of tenant events
- Distribution of documents via Adobe Sign
- Other duties as requested

**Desired Competency, Experience and Skills**:

- A high level of energy, drive, and initiative in the pursuit of job goals
- Strong organizational skills; ability to self-start and multi-task
- Advanced oral and written communications
- Exercise sound judgment and creativity in problem solving
- Strong work ethic and positive attitude
- Manage workload commitments effectively and handle deadlines under pressure
- Ability to work on one's own or as part of a team
- Strong attention to detail
- Proficient in Microsoft Office; MRI software experience a plus

**About Lincoln Property Company**

**All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.**

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.

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