Facilities Associate
3 weeks ago
Region 1- Americas- Business Unit 1- Corporate- Location 1- New York- Job Description 1Lazard is one of the world’s leading financial advisory and asset management firms. Our people make the difference. With just over 3,000 employees, our tight-knit community allows for professionals to learn, connect, and grow together. We believe that diversity, equity, inclusion, and allyship are not just business imperatives — they are central pillars of our employee experience. Our entrepreneurial culture and flat structure allow creative ideas and original concepts to drive our business forward — and for careers to take flight.
Lazard’s Corporate functions empower strategic decision-making and ensure continued success of our firm. From Finance & Tax to Communications and Facilities, our colleagues around the globe support our financial advisory and asset management business lines in many ways. By utilizing the latest technology, these integral groups make sure our two businesses are compliant, operationally efficient, and profitable.
**We’ll trust you to**:
- Manage requests for maintenance, repairs, cleaning needs and other miscellaneous tasks from end users
- Assess and analyze maintenance and repair requests determining level of priority and delegate to facilities assistants for completion
- Manage the full life cycle of repairs and maintenance work using FM Systems to establish timeline and ensure proper documentation
- Partner with Accounts Payable to process invoices and ensure timely payment for work completed by external vendors
- Oversee inventory of facility materials and equipment ensuring all team members are aware of availability
- Supervise changes and updates in employee work location changes and subsequent applicable paperwork
- Provide remote office support for national offices
- Maintain external vendor compliance with Certificates of Insurance and building rules and regulations and remain aware of any recent changes required to remain compliant
- Schedule and manage all vendor, contractor and visitor access requests
- Maintain, update and implement Facilities policies and procedures as necessary
- Proactively inspect the facility, rooms, common areas, etc., track issues and resolve as necessary
- Supervise internal stakeholders on special projects as needed
**You’ll need to have**:
- Strong command of written and verbal English
- 5+ years of experience in Facilities Management or within a related industry
- Knowledge of Microsoft Applications (Word, Excel, Outlook) and strong technology skills
- Possess an excellent sense of customer service, urgency, and prioritization
- Must be able to work on a team and autonomously
- Proactive, self-motivated, ability to learn in a dynamic, fast paced environment
- Hybrid working model, 4 days in office 1 day from home
- Sitting, standing and walking from various buildings are requirements for this position
- Excellent organizational skills to assist in managing multiple projects simultaneously and follow through on various team projects and daily facilities tasks
- High School diploma
**What we offer**
We strive to enhance the total health and well-being of our employees through comprehensive, competitive benefits. Our goal is to offer a highly individualized employee experience that enables you to balance your commitments to career, family, and community. When you work for Lazard, you are working for an organization that cares about your unique talents and passions and will continue to invest in the development of your career.
We expect the base salary range for this role to be approximately $80,000 - $85,000. Various factors contribute to determining the actual base compensation offered, including but not limited to the applicant’s years of relevant experience, career tenure, qualifications, level of education attained, certifications or other professional licenses held, relevant skills for the role, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. Base salary is one component of Lazard’s compensation package, which also includes comprehensive benefits and may include incentive compensation.
**Diversity and Inclusion at Lazard**
Lazard is an intellectual capital business focused on delivering the best advice and solutions to clients. Achieving these objectives requires us to identify, develop and retain the best talent. A workforce comprised of people with varied backgrounds and experiences creates a rich diversity of thought that empowers us to challenge conventional wisdom, as diverse perspectives lead to better decisions.
Our appreciation of diversity’s strength is ingrained in our multi-cultural heritage. As a global firm that has grown organically from local roots in different countries, we have a deep tradition of respect for individual differences, which has been core to our success for several decades.
The ongoing cultivation of diversity and an inclusive, equ
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