Graduate Admissions Coordinator

3 weeks ago

San Bernardino, United States California State University Full time

**Job no**: 538353

**Work type**: Staff

**Location**: San Bernardino - San Bernardino Campus

**Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

*Internal Recruitment Only*

**Job Summary**:
Duties and responsibilities

Graduate Application Downloading/Processing:

- Maintain the intake of official transcripts.

Graduate Admissions Review Process:

- Review academic records against criteria for degree programs.
- Ensure the relevance and value of credit and standing for status, majors, minors, and specializations.
- Review graduate requirement exams and prepare for program coordinator review.
- Check accreditation of other higher education institutions.
- Prepare the Graduate Summary Work Sheet detailing all degree and demographic information pertaining to each graduate student applicant.

Student Admitting and Record Maintenance:

- Collaborate with the campus Registrar to coordinate student record updates.
- Determine if additional information is needed from student applicants to assess eligibility.
- Update PeopleSoft status in conjunction with Web Admit and OnBase.
- Matriculate students into accepted status, facilitating the distribution of student acceptance letters.
- Communicate appeal information to program coordinators.
- Follow-up with program coordinators regarding pending student status.

Receptionist Duties:

- Respond to routine and non-routine student inquiries involving general admission information.

Office Support:

- Place office supply orders monthly.
- Initiate purchase requisitions, as needed.

Other classification-related duties as assigned.

**Minimum Qualifications: Required Education and Experience**
- High School diploma or its equivalent AND three (3) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

**Required Qualifications**
- Experience to be fully functional in all technical aspects of work assignments.
- Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
- Thorough knowledge of English grammar, punctuation, and spelling.
- Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
- Ability to independently handle multiple work unit priorities and projects.
- Working knowledge of budget policies and procedures.
- Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
- Ability to draft and compose correspondence and standard reports.
- Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

**Preferred Qualifications**
- A bachelor’s degree from an accredited four-year college or university in a related field.
- Preferred experience includes working in higher education, admissions offices, administrative/student services roles, or a related field.
- Proficiency in using office software, databases, and CRM systems is important for managing applicant information and communications.
- Attention to detail, ensuring precision in admissions processing.
- Strong verbal and written communication skills.
- Ability to effectively communicate with prospective students, faculty, staff, and other stakeholders.
- Robust interpersonal skills for relationship building and collaborative teamwork.
- Independently handling simultaneous priorities and projects spanning multiple work units.

**Compensation and Benefits**:
Anticipated Hiring Range: $3,680 - $4,008 per month

Classification Salary Range: $3,680 - $5,783 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

**Position Information**:
Work status: Full-time/Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

This is an 'On-Campus Only' Recruitment. Qualified applicants must be current employees of CSUSB.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

**Conditions of Employment**

**Background Check**

**Drivers License Check**

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Veh

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