![Rangam](https://media.trabajo.org/img/noimg.jpg)
Administrative Coordinator
6 days ago
**Hours - 8am - 5pm T/W/Th**
**Location - ONSITE**
**Responsibilities**:
- The Administrative Coordinator, US Public Affairs, will report to the Vice President of US Public Affairs.
- This position supports the TA Communications and Patient Advocacy teams within US Public Affairs.
- **These two groups are responsible for external communications about the company’s marketed and pipeline products and therapeutic areas, as well as our engagement with community / patient advocacy groups across all Client therapeutic areas.**:
- Your primary responsibilities will include, but will not be limited to:
**Administrative**:
- **Scheduling meetings (including web conferences and teleconferences) while being conscious of location, travel time, and multiple time zones**:
- Prioritizing external and internal meetings based on urgency
- Organizing and maintaining department fi les and processes
- Preparing expense reports, processing work orders, and managing purchase orders on Client internal systems.
- Using discretion and judgment in scheduling appointments and telephone calls.
- Preparing meeting agendas to include any relevant documents necessary.
- Working confidently and efficiently while engaging colleagues in many different Client work locations
**Project/Departmental Management**:
- **Managing short
- and long-term projects and initiatives in collaboration with members of the Communications and Patient Advocacy teams**:
- **To include project tracking, agency and Patient Advocacy group follow-up, Advocacy or media event planning and execution, internal coordination of Client attendance at external events, cross-functional project engagement with other Client partners)**:
- Tracking team budget including payment of invoices and orders, working closely with Finance and agencies to monitor costs and assisting with monthly reconciliation
- Managing daily media monitoring distribution to Departmental and Company leadership
**Essential Duties and Job Functions**:
- **Project management**:
- **Tracks team budget, purchase orders and invoices**:
- **Triages incoming queries from the media / public**:
- Manages routing of media monitoring
- Gathers, collects, records, tracks and verifies information from multiple sources, and conducts internet searches as directed, liaises with external agencies or organizations to coordinate activities
- Helps to coordinate communications and logistics for external and internal events
- Interacts with a variety of internal and external stakeholders
- Handles confidential information with discretion and in compliance with all regulations
**Knowledge, Experience and Skills**:
- **Requires a minimum of a high school diploma plus a minimum of 4+ years administrative experience**:
- Experience in regulated industry required, healthcare or pharmaceutical industry experience preferred
- Ability to work in a fast-paced environment with changing priorities
- **Experience working within mid-large organizations preferred**:
- Technically savvy - able to learn nuances of different systems and databases
- **Experience working in databases, specifically SAP or other financial systems**:
- Excellent verbal, written, and interpersonal skills are required
- Works under limited supervision and may receive general direction on new lines of work or special assignments
**Job Type**: Contract
Pay: $38.00 - $40.00 per hour
Expected hours: 40 per week
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
**Education**:
- High school or equivalent (required)
**Experience**:
- Administrative assistant: 4 years (required)
- databases such as SAP: 2 years (required)
- healthcare or pharmaceutical: 1 year (required)
Ability to Commute:
- Parsippany, NJ 07054 (required)
Ability to Relocate:
- Parsippany, NJ 07054: Relocate before starting work (required)
Work Location: In person
-
Administrative Coordinator
6 days ago
Parsippany, United States TekwissenGroup Full time**Description**: - This position supports the TA Communications and Patient Advocacy teams within Client location Public Affairs. - These two groups are responsible for external communications about the company’s marketed and pipeline products and therapeutic areas, as well as our engagement with community / patient advocacy groups across all Client...
-
Senior Administrative Coordinator
3 weeks ago
Parsippany, United States Hired by Matrix Full timeJob DescriptionJob DescriptionAssist with financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements, specifically for the marketing, media, loyalty & strategic partnership team. Support additional teams as requested.Manage and reconcile team P-card expenses.Work closely with the...
-
Administrative Assistant Coordinator
3 weeks ago
Parsippany, United States Manpower Staffing Full timeJob DescriptionJob DescriptionWhat You'll Do:• Assist with financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements, specifically for the marketing, media, loyalty & strategic partnership team. Support additional teams as requested.• Manage and reconcile team P-card...
-
IT Administrator
1 month ago
Parsippany, United States Randstad USA Full timejob summary: Our client is a well-known national Hotel company and they are looking for an IT Administrator to join their growing team on a 6 month contract basis. The IT Administrator will be brought on to provide administrative support for the leaders in the IT organization. You'll handle financial tasks like managing invoices, expense reports and P-card...
-
It administrator
4 weeks ago
Parsippany, United States Randstad Full timejob summary: Our client is a well-known national Hotel company and they are looking for an IT Administrator to join their growing team on a 6 month contract basis. The IT Administrator will be brought on to provide administrative support for the leaders in the IT organization. You'll handle financial tasks like managing invoices, expense reports and P-card...
-
Administrative Assistant
3 weeks ago
Parsippany, United States Collabera Full timeThe Role: The Commercial Operations Coordinator role provides support for the Commercial Operations team and leaders within. They'll manage financial tasks such as processing invoices, purchase orders, and P card expenses for the marketing, media, loyalty, and strategic partnership teams in addition to other commercial operations teams as...
-
Administrative Assistant
4 weeks ago
Parsippany, United States Collabera Full timeJob DescriptionJob DescriptionThe Role: The Commercial Operations Coordinator role provides support for the Commercial Operationsteam and leaders within. They'll manage financial tasks such as processing invoices, purchase orders, and P card expenses for themarketing, media, loyalty, and strategic partnership teams in addition to other commercial...
-
Administrative Assistant
4 weeks ago
Parsippany, United States Collabera Full timeJob DescriptionJob DescriptionThe Role: The Commercial Operations Coordinator role provides support for the Commercial Operationsteam and leaders within. They'll manage financial tasks such as processing invoices, purchase orders, and P card expenses for themarketing, media, loyalty, and strategic partnership teams in addition to other commercial...
-
Administrative Assistant
1 week ago
Parsippany, United States Wyndham Hotels & Resorts Full timeWyndham Hotels & Resorts is now seeking a Administrative Assistant to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey. **The Role**: The Administrative Assistant role provides support for senior leaders within the Commercial Operations organization. They'll handle the management of calendars, scheduling meetings, making...
-
Administrative Assistant
4 weeks ago
Parsippany, United States Geekay Infotech Full timeWhat you’ll do: - Commercial Operations Team Support - Assist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements, specifically for the marketing, media, loyalty & strategic partnership team. Support additional teams as requested. - Manage and reconcile team P-card...
-
Executive Administrative Assistant
3 weeks ago
Parsippany, United States Securitas Full time**Executive Administrative Assistant** **Locations: Parsippany, New Jersey & New York City, NY** **About Securitas**:Securitas is a global leader in protective services, offering a wide range of safety and security solutions to meet the diverse needs of our clients. With a presence in over 50 countries and employing over 350,000 people worldwide, Securitas...
-
Administrative Assistant
1 month ago
Parsippany, United States Wyndham Hotels & Resorts Full timeWyndham Hotels & Resorts is now seeking a Administrative Assistant to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey. The Role The Administrative Assistant role provides support for senior leaders within the Commercial Operations organization. They'll handle the management of calendars, scheduling meetings, making...
-
Administrative Assistant
3 weeks ago
Parsippany, United States Wyndham Hotels & Resorts Full timeWyndham Hotels & Resorts is now seeking a Administrative Assistant to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey. The Role The Administrative Assistant role provides support for senior leaders within the Commercial Operations organization. They'll handle the management of calendars, scheduling meetings, making...
-
Administrative Assistant
5 days ago
Parsippany, New Jersey, United States Wyndham Hotels & Resorts Full timeWyndham Hotels & Resorts is now seeking a Administrative Assistant to join our team at the Parsippany - 22 Sylvan Way location in Parsippany, New Jersey.The RoleThe Administrative Assistant role provides support for senior leaders within the Commercial Operations organization. They'll handle the management of calendars, scheduling meetings, making travel...
-
Administrative Assistant
2 weeks ago
Parsippany, United States Robert Half Full timeWe're currently seeking a detail-oriented, organized, and professional individual to join our client as an Administrative Assistant. This role involves performing various administrative tasks and supporting the company's senior-level managers. The Administrative Assistant will play a crucial role in ensuring that office operations run...
-
Administrative Assistant
2 weeks ago
Parsippany, United States AdvanSix Full timeWhy work at AdvanSix? - We provide benefits that are industry competitive and focused on employee well-being - Total Rewards program includes a competitive compensation, health, dental, vision & wellness programs, paid vacation, 401K with company matching, health savings programs, disability & life insurance, employee assistance program - Tuition...
-
Administrative Assistant
2 weeks ago
Parsippany, United States Systemart, LLC Full timeWhat you’ll do:Commercial Operations Team SupportAssist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements, specifically for the marketing, media, loyalty & strategic partnership team. Support additional teams as requested.Manage and reconcile team P-card...
-
HR Coordinator
7 days ago
Parsippany, United States Zing! Recruiting Full timeJob Description Job Description Permanent Opportunity for a Human Resource Coordinator! Job Summary: We are seeking a detail-oriented Human Resources Coordinator to join our team. The ideal candidate will assist in the day-to-day operations of the HR department and play a key role in ensuring the smooth running of various HR functions. Responsibilities: -...
-
HR Coordinator
1 week ago
Parsippany, United States Zing Recruiting Full timeJob DescriptionJob DescriptionPermanent Opportunity for a Human Resource Coordinator!Job Summary:We are seeking a detail-oriented Human Resources Coordinator to join our team. The ideal candidate will assist in the day-to-day operations of the HR department and play a key role in ensuring the smooth running of various HR functions.Responsibilities:- Support...
-
HR Coordinator
2 weeks ago
Parsippany, United States Zing! Recruiting Full timeJob DescriptionJob DescriptionPermanent Opportunity for a Human Resource Coordinator!Job Summary:We are seeking a detail-oriented Human Resources Coordinator to join our team. The ideal candidate will assist in the day-to-day operations of the HR department and play a key role in ensuring the smooth running of various HR functions.Responsibilities:- Support...