12-month Administrative Assistant

7 days ago

Downingtown, United States Downingtown Area School District Full time

JobID: 5163

**Position Type**:
Support/Administrative Assistant**Date Posted**:
6/24/2024**Location**:
Downingtown HS West**Date Available**:
07/08/2024**Closing Date**:
07/05/2024

**Position**: 12-month Administrative Assistant
- **Locations**: Downingtown High School West
- **Pay Rate**: $19.63 per hour
- **Schedule**: 7 hours per day, 5 days per week, 260 days per year (12-months)
- **Benefit Eligible**: Yes
- **Effective Date**: July 8, 2024
- Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you Downingtown Area School District is excited to announce an opening for a** 12-month administrative assistant at Downingtown High School West.**

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply Help us with our mission to educate all students to meet the rigorous challenges of a global society.
- At the Downingtown Area School District we value our employees. We seek to hire new staff who:

- Communicate openly to build relationships and trust
- Partner with team members to see the TEAM succeed
- Demonstrate a growth mindset and seek ongoing opportunities for growth
- Embrace and support a safe and inclusive environment
- Eagerly and enthusiastically support student learning
- Strive to be kind and reflective
- Focus on the solution and put people first
- Lead by example

**Job Summary**: Provides administrative assistant support in the school administration office to ensure the accurate and thorough administration of student affairs.**Qualifications**: _To successfully perform this position, a person must be able to perform each primary duty satisfactorily._
- High school diploma with a minimum of three years experience in a similar position.
- Ability to operate a computer and knowledge of word processing and spreadsheets.
- Bookkeeping/record keeping skills.
- Effective interpersonal skills with the ability to diplomatically interface with students, parents, teachers, and administrative staff.
- Strong written and communication skills.
- Excellent administrative and clerical skills.
- Proficiency in the use of technology for individual and system management, communication, and research.
- Must be able to handle sensitive and confidential situations and information properly.
- Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.

**Duties & Responsibilities**:_(Abbreviated - Please review the attached Job Description for more details on this specific opportunity)_
- Answers telephones, screens calls, transfers calls, responds to inquiries, and takes messages.
- Greets visitors, substitutes, and parents. Answers questions and supplies information.
- Calls students to the main office.
- Assists in calculating paper order annually.
- Performs general clerical duties to include but not limited to typing, copying, faxing, mailing, and filing.
- Enters all student discipline in discipline tracker and creates letters daily. Prepares state report.
- Assigns homerooms and lockers to students; maintains passwords for student internet access; coordinates and assigns parking permits.
- Maintains parent passwords for internet access.
- Coordinates the processing of purchase orders for payment.
- Coordinates facility usage with the building principal and central office.
- Coordinates school safety issues with principals.
- Assists summer school principal with summer school registration and offerings.
- Assists with scheduling interviews, graduation preparations and ceremony, scheduling teacher observations and teacher observation process.
- Assists with state testing, including 4Sight testing and PSSA.
- Assists principal with the scheduling process to include but not limited to: inputting all information relating to the courses and sectioning as the master schedule is built; assigning study halls, room assignments, and duties after the master schedule is finalized; preparing spreadsheet for study halls, hall duty assignments, list of open rooms, list of teachers’ free time, and list of lunch duty assignments; prints teacher schedules; updates schedules for the final teacher schedule book.
- Prints and distributes students’ schedules prior to the start of school.
- Inputs student grades; prints and distributes report cards.
- Sets, coordinates, and adjusts administrative calendar(s) using current software system. Prepares appropriate materials for scheduled meetings.
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