Confidential Secretary

JobID: 3318

**Position Type**:
Business, Finance, and Human Resources/Confidential Secretary**Date Posted**:
5/4/2024**Location**:
ESC**Closing Date**:
05/17/2024

The Chester County Intermediate Unit (CCIU) has an opening for a **Confidential Secretary **within the Human Resources Division of the Chester County Intermediate Unit.
- Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach
- We strive to hire exceptional, diverse, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.
- **About the Position**:
This position provides support to Human Resources as needed. Performs human resources tasks, general administrative and secretarial responsibilities in a confidential manner.
- **Quick Facts**:
**Location**: Educational Services Center (ESC) at 455 Boot Road, Downingtown, OA
- **Benefits Eligible**: Yes
- **Anticipated start date**:Conclusion of hiring process
- **Schedule**: Monday - Friday, 7.5 hours/day, 260 days per year (12-month).
- **Work Hours**: 8 AM - 4 PM
- **Exempt Status**: Non-exempt position
- **Salaried or Hourly**: Salaried

**Qualifications**:
**Education and Experience**
- High school diploma or general education degree (GED) **required**:

- Bachelors degree preferred
- 1-2 years experience in an administrative role preferred
- Experience with Microsoft Office products

**Skills and Abilities**
- 1. Language Skills
- a. Ability to write reports and complete documents that conform to prescribed style and format.
- b. Ability to effectively present information and respond to questions from supervisors, co-workers, and the general public.
- c. Ability to respond to common inquiries or complaints from internal and external customers.
- 2. Mathematical Skills
- 3. Reasoning Ability
- a. Ability to define problems, establish facts, and draw valid conclusions.
- b. Ability to interpret technical instructions and regulations.- 4. Other Skills and Abilities
- a. Ability to establish and maintain effective working relationships with supervisors, co-workers, and the school community.
- b. Ability to communicate clearly and concisely.

**Essential Job Responsibilities**- 3. Supports projects and programs, including but not limited to Employee Verification forms, Employee Loan Forgiveness, assisting with Employee Recognition Programs, job posting reports and birthday reports.
- 4. Facilitate and track the clearance process for new and existing employees, including FBI fingerprinting, state criminal checks and child abuse clearances. Facilitate the clearance review process for ESS substitutes.
- 5. Facilitate, track and complete Act 168 process for new and previous employees.
- 6. Assist with new hire data entry. Serves a back-up ADP data entry when needed.
- 7. Provides internal and external customer service through courteous, prompt customer support, clear communications and follow-through as required.
- 8. Create ID Badges for new hires and current employees.
- 9. Coordinates meeting logistics as requested by reserving conference rooms, communicating with participants, and sending Outlook calendar invitations.
- 10. Provides HR front desk support, which entails one-on-one interaction with CCIU employees looking for information and/or support.
- 11. Process weekly supply order and purchase orders for supplies using Office Depot’s online ordering system, as needed.
- 12. Provides routine secretarial duties for Human Resources department including typing, filing, phone coverage, message taking.

**Salary**:

- 2023 - 2024 Salary
- $42,316 - $52,895 annually* (Confidential Secretary, Level 10)- _Placement on salary band is commensurate with direct related experience_

ee
- **Equal Opportunity Employer**
- JobID: 3318

**Position Type**:
Business, Finance, and Human Resources/Confidential Secretary**Date Posted**:
5/4/2024**Location**:
ESC**Closing Date**:
05/17/2024

The Chester County Intermediate Unit (CCIU) has an opening for a **Confidential Secretary **within the Human Resources Division of the Chester County Intermediate Unit.
- Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach
- We strive to hire exceptional, diverse, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.
- **About the Position**:
This position provides support to Human Resources as needed. Per