Administrative Assistant, Section 504-dyslexia

2 weeks ago

Bastrop, United States Bastrop Independent School District Full time

**JOB DESCRIPTION**

Job Title

**Administrative Assistant, Section 504/Dyslexia**

Evaluation Type

**Paraprofessional**

Department

**Special Programs and Services**

Pay Grade

**P6**

FLSA

**Non-Exempt**

Date Revised

**December 2019**

Supervisor

**Associate Director and/or Dyslexia Coordinator of Special Programs and Services**

**BASIC FUNCTION & RESPONSIBILITY**:Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a Director or Department Coordinators and other staff members.

**ENTRY QUALIFICATIONS**:High school diploma or GED. Bilingual Preferred.

**KNOWLEDGE, SKILLS & ABILITIES**:

- Knowledge of school district organization, operations, and administrative policies
- Ability to multi-task numerous complex administrative activities
- Excellent interpersonal, organizational and communication skills
- Requires good mathematical skills
- Ability to evaluate data and statistics and translate into a format which meets the needs and requirements of the administration and department
- Ability to use personal computer and software to develop spreadsheets and databases and do word processing
- Ability to initiate and complete projects and programs
- Ability to research, compile, analyze and report data clearly

**CHARACTERISTIC DUTIES & RESPONSIBILITIES**:The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

**Major Responsibilities and Duties**:
**Records, Reports, and Correspondence**:

- Prepare correspondence, forms, manuals, reports, presentations, and other documents for the Director, Coordinator and other department staff members.
- Compile, maintain, and file all reports, records, and other documents as required.
- Maintain physical and computerized files for overall department.
- Schedule appointments and maintain Administrative Staff calendars.
- Set up meetings including reserving the venue and preparing materials.
- Make travel arrangements including making hotel reservations and turning in conference registration forms.
- Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to the appropriate Department Administrator.

**Accounting**:

- Perform routine bookkeeping tasks and, including simple arithmetic operations, for the designated administrator.
- Prepare and process department purchase orders and payment authorizations.
- Order and maintain inventory of supplies and program equipment.
- Assist with department budgetary matters; developing and maintaining.

**504/ Dyslexia Administrative Assistant Responsibilities and Duties**:

- Support front office operations as the primary personnel for answering phones, assisting visitors and staff, and supporting basic office functions (copiers, faxing, mail, etc.)
- Receive child-find inquiries and arrange appointments by completing department forms and scheduling appointments using department calendars.
- Support activities and tasks directed by the department administrators for the areas of 504 and Dyslexia Services.
- Audit 504 plans and support counselors/ 504 facilitators in maintaining compliance with federal, state, and local policies.
- Process incoming and outgoing Special Education and 504 Records
- Collaborate with department PEIMS personnel to ensure accurate reporting of Dyslexia services.

**Other**:

- Act as confidential assistant to the administration; perform clerical duties relating to personnel and confidential matters.
- Maintain confidentiality of sensitive information according to the Family Education Rights to Privacy Act (FERPA)
- Receive, sort, and distribute mail and other documents to department staff.
- Receive, store, issue supplies and equipment for department.
- Keep informed of and comply with all state and district policies and regulations concerning primary job functions.
- Promote a positive image to the school and community.
- Positively communicate and represent the District and Department vision/ mission.
- Assist in the development of policies and procedures for the Department of Special Programs and Services.
- Assist the Department of Special Programs and Services in basic functions and project completion.
- Attend department and campus meetings as required by Department Administrative staff.
- Attend training as determined appropriate by Department Administrative staff.
- Communicate and collaborate with campus/ department staff to enhance service delivery and customer/ staff satisfaction.
- Perform other job-related duties as assigned.

**EQUIPMENT USED**:Personal computer, printer, calculator, copier, and fax machine

**EXPERIENCE**:Three years’ secretarial experience,

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