Mechanical Service Coordinator

3 weeks ago

Sacramento, United States Air Systems, Inc. Full time

**About Us**

Air Systems Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance.

Air Systems Inc. is a TOTAL FACILITIES SOLUTION for HVAC, Architectural Sheet Metal, Preventive Maintenance & Service, Electrical, High Purity Process Piping, Plumbing, Building Automation Systems and Energy Solutions.

**Job Title: Mechanical Service Coordinator - Sacramento, CA.**

**Department: Sacramento Mechanical Service**

**Summary**: The Mechanical Service Coordinator is responsible for dispatch and coordination of mechanical service technicians, billing of all mechanical service work order, PM billings, and projects, PM’s, Service Orders, and quoted work set-up in ER, Timecards and payroll, customer service, parts and material ordering, and data entry as require. In addition, the coordinator will work with the Bas Coordinator and Project Coordinator to cover each other’s shifts when necessary.

**The responsibilities include, but are not limited to**:
Manages, trains, and evaluates assigned personnel in the performance of work order generation, service dispatch, and scheduling technician work activities.

Service as liaison with customers, engineering, and technicians throughout contract administration on projects; assists in developing projects, scopes, and proposals.

Provides input on performance of techs and meeting customer expectations and requirements. Reviews wor order reports within quality and timely completion.
- Mechanical Service Billing
- Prebilling preparation for accounting
- Manage unique billing requirements of special customers.
- Research parts and material prices for billing.
- Research overdue service work order tags to be billed.
- Research billing issues/ci edits/rebi1ls/customer requests.
- QA/QC billings before submission to accounting.
- Generate time and material transfer forms for GL accounting.
- Parts/Material Tracking & Ordering
- Mechanical Service timecards
- Dispatch
- Taking service calls
- Generating work orders
- Scheduling of techs (s/c & PM’s)
- Job Site generation
- New location generation (new form)
- Manage COINS and Outlook calendar.
- Confirm service calls a day ahead.
- PM’s (Mechanical Preventive Maintenance)
- Electronic Form
- Renewals
- Scheduling
- End of Month Report
- Input all billings into Billing Log & Month End Report
- Pull Work order Summary ledger.
- Calculate non-revenue hours per month.

**Qualifications/skills and Knowledge Requirements**:

- Knowledge of basic accounting and finance
- Excellent MS Office skills
- Knowledge of ERP+ accounting system a plus but not required.
- Ability to collaborate and work across departments.
- Ability to manage and prioritize multiple tasks.
- Detail Oriented
- Ability to problem solve.
- Excellent Interpersonal skills
- Excellent oral/written communication skills
- Excellent customer relations skills
- Excellent organization skills
- Team Player
- Flexible
- Able to work in a fast-paced environment.
- Creative use of skills and resources to get the job done.

**Air Systems, Inc. Standards of Success**
- Attitude of Safety First
- Work Ethic of loyalty, integrity, pride, perseverance, accountability, respect, and teamwork
- Strong ambition to succeed.
- Adheres to company policies and procedures.
- Represents company in a positive and professional manner.
- Available to work for extended hours in order to meet deadlines.
- Manages oneself with professionalism during stressful situations.
- Maintains positive attitude and morale.
- Interacts effectively with all members of the organization and all outside associates.
- Completes responsibilities diligently.
- Thinks strategically and considers long-term implications of one’s actions.
- Works independently, exercises discretion, applies common sense and makes competent decisions.
- Complies with designated work schedule.
- Uses company resources efficiently.
- Constantly analyzes ways to improve individual and/or company performance.

California is an “At Will” state. Employment with Air Systems an EMCOR Company is not for a specific term, and it can be terminated by either the employee or Air Systems an EMCOR Company, with or without cause, and with or without notice at any time.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. EOE M/F/Vet/Disabled

Pay: $38.00 - $40.00 per hour

Expected hours: 40 per week

**Benefits**:

- Flexible spending account
- Health savings account
- Referral program
- Tuition reimbursement

Schedule:

- 8 hour shift
- Day shift

Work Location: In person
- **_ California is an “At Will” state. Employment with Air Systems an EMCOR Company is not for a specific term and it can be terminated by either the empl

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