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Budget Analyst

3 months ago

Washington, United States Leadership Conference Education Fund Full time

**Budget Analyst (Temporary Position)**

**Who We Are**:
**About the Role**:
Under the direction of the Vice President of Finance, this position is responsible for performing a wide range of financial and reporting duties in the Finance department. The Budget Analyst is responsible for the financial oversight and management of a portfolio of private grants. Key responsibilities include oversight of the complete financial lifecycle of each grant, preparation of budgets, completing financial and grant status reports. The analyst will serve as the primary point of contact for all grants’ financial issues, including program spending, planning, forecasting, and budgeting. The analyst will also work with and communicate directly with the Development departments, Program Managers, and internal leadership on all financial issues relating to grants and sub grants, if any.

This position will report to the VP, Finance.

**What you will do**:
The key responsibilities for this position include the day-to-day oversight and management of the full financial cycle from inception to closeout of grants, developing annual budgets for the organization, monthly budget to actual reporting and other duties including the following:
**_ Pre-award_**
- Develops and prepares budgets for upcoming grant proposals aligned to overall departmental and organizational budget.
- Provide technical assistance on budget development to internal/external stakeholders.
- Works with program staff to develop proposal budgets using proposal budget templates.
- Prepares and submits budget proposals/revisions/reallocations associated with grant renewals and RFP’s.
- Assists Development staff to provide budget justifications on grant proposals.

**_ Post-award_**
- Works closely with program, development, and finance staff to ensure regular reports (monthly, quarterly, and annual reports) are completed and accurately reflect the work done to meet program deliverables and grant requirements.
- Generates detail monthly and YTD budget variance reports on grant revenue and costs, as required (monthly project budget comparison report).
- Meets monthly with program staff and Vice President of Finance to review monthly project budget comparison reports.
- Support Staff Accountant and Controller to accurately record grant activities including proper classification of revenue and expenses in the accounting system.

**_ Closeout_**
- Prepares grant close-out financial reports to be reviewed by program directors and the Vice President of Finance
- Monitor and complete all financial closeout reporting as required by the funder in collaboration with the Development team.

**_ Other_**
- Works closely with Vice President of Finance to identify, implement, and manage a budgeting system that is easy to use for both program and accounting staff.
- Trains program staff to use the budgeting system.
- Works with VP of Finance to develop annual organizational budget and support the distribution of budgets to programs and departments.
- Attends periodic Program/Department/Development team meetings as and when necessary to keep track of changes that may have a direct impact on financial performance
- Prepares, reviews, and updates staff allocation working with program/project managers and accounting staff.
- Prepares adjusting or reclassification journal entries as needed, to ensure expenses are recorded in the correct budget.
- Periodically reviews staff allocation worksheets with Vice President of Finance, departmental leads, and Executive Vice President & COO.
- Prepares interim and annual financial and program reports for projects to be submitted by Development to funders.
- Maintains an effective level of communication with project management and development staff.
- Supports Finance Controller during grant/project audits and annual organizational audits.
- Review and assign project codes to contracts/MOUs/subgrants/subgrants
- Record grant revenue in Intacct and reconcile revenue and receivables with development records.
- Month End Project Financial Report Distribution.
- Prepare year-to-date financial reports for assigned programs and departments.
- Review year-to-date financial results for programs and departments with VP of Finance
- Conduct monthly meetings with program directors and department heads to review year
- to-date financial performance.

**What you will bring**:

- A minimum of 3-5 years of experience in managing grant/project and organizational budgets in a nonprofit organization.
- Bachelor’s degree in Accounting or Finance. Ability to establish and maintain effective positive relationships with staff, management, and funders.
- Excellent oral and written communication skills and ability to communicate effectively with all levels of staff.
- Knowledge of ERP accounting system, such as Sage Intacct, MS Dynamics GP/SL, or NetSuite
- Proficient in Microsoft Office (MS Word and MS Excel).
- Fund accounting experience highly desired.
- Ability to prov