Administrative Coordinator

3 days ago


Houston, United States Spectra Holdings, Inc Full time

Description:
**A few things about us**

Welcome to our company We are the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing?

**So now that you know about us, here is the job**

At Spectra, a Diverzify company, we believe our associates are at the heart of our organization. The Administrative Coordinator is a key role for our business. In this position, you will be responsible for coordinating and/or performing a wide variety of administrative commercial flooring project support activities as well as minor tasks assisting the Project Management and Office Management teams assigned to a client project.

**Requirements**:

- Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures
- Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.
- Inventories and orders office supplies.
- Serves as liaison with technical support staff for office equipment.
- Schedules meetings, answers phones, and maintains digital and physical records.
- Prepares agendas and takes notes at meetings and archives proceedings.
- Assists in preparation of reports and presentations and aids in mail and delivery processing.
- Resolves administrative problems by analyzing information and identifying and communicating solutions and coordinating courier solutions and FedEx shipments.
- Maintains rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem-solving for workflow issues.
- Directs administrative productivity in accordance with management directives.
- Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
- Completes administrative projects like filing, scanning new contracts, change order paperwork, processing submittals and closeouts
- Pays vendors, maintains facilities and office supply budget, and oversees other expenses necessary to the day-to-day administrative operations.
- Accomplishes department and organization mission by completing related tasks and projects as needed.

**Job Requirements**:

- High School Diploma/GED Required

**Preferred Qualifications**:

- BA or Associates degree in Business Management or related field preferred.
- 2 years’ experience working in an administrative role preferred.
- 2 years’ experience working with Google, Excel, and Microsoft Office preferred.

Join a growing team. We value innovative minds, independence, and flexibility.
- We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status._



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